Clerk - Engineering

Westlake•Calvert City, KY

About The Position

The Engineering Clerk provides comprehensive administrative and clerical support to the Engineering Department. This role is responsible for performing the primary duties outlined in this description, adhering to all Company policies and procedures, and actively supporting the Company’s goals of continuous improvement and operational excellence. The Engineering Clerk regularly reviews their area of responsibility for improvement opportunities, initiates or supports related projects, and participates as an active member on project teams.

Requirements

High school diploma; two years of higher education in business or a related field preferred.
Proficiency in Microsoft Office, with strong skills in Excel and PowerPoint required.
Strong interpersonal skills with an open, collaborative work style and a demonstrated commitment to follow-through and completing tasks.
Excellent verbal and written communication skills.

Responsibilities

Provide general administrative and clerical support to the Engineering Department, including: Preparing various forms of correspondence and reports
Maintaining conference room calendars and scheduling meetings
Ordering office supplies
Coordinating maintenance for office equipment, vehicles and golf cart
Prepare capital project authorization requests and route them for approval.
Maintain and update the capital project tracking spreadsheet, including project status updates, cost tracking, and reporting; communicate with department personnel as needed.
Prepare purchase requisitions and track status as required.
Review departmental documents for completeness and accuracy and route them for approval.
Maintain document control for engineering documents (e.g., engineering specifications, standards, pipe specifications, engineering evaluations, and related documents).
Update monthly spending and forecast graphs.
Provide administrative support for the annual site Capital Plan process (e.g., data collection, document preparation, meeting coordination).
Support the Engineering Manager in fostering a positive, helpful, and productive work environment.