Clerk 3

City of Burnaby • Burnaby, BC

10d • Onsite

About The Position

This position works in the Legal organizational unit. This is varied and moderately difficult clerical work in the performance of a variety of office tasks requiring a good functional knowledge of legal procedures and policies. An incumbent posts, maintains, reconciles and balances records and department accounts; prepares, processes and circulates legal documents, and files land title related documents using Legal Department precedents. composes, reviews and organizes correspondence; maintains files and indices necessary to the preparation and maintenance of diversified reports of some complexity; opens, closes, and classifies file materials; reviews a variety of documents for accuracy, completeness and conformance with departmental regulations. An employee of this class may supervise subordinates and makes some independent decisions based on knowledge of departmental rules and regulations. Written or verbal instructions are received from a supervisor who exercises periodic supervision on routine tasks and reviews new or difficult assignments for conformance with established standards. Performs related work as required.

Requirements

• Completion of Grade 12 preferably including or supplemented by courses in legal or commercial subjects and considerable related experience; OR an equivalent combination of training and experience.
• Sound knowledge of modern office practices and procedures, including the use of various application software.
• Business English, spelling and arithmetic.
• Record keeping and file management.
• Considerable knowledge of rules and regulations and operational needs which govern activities in the Legal Department.
• Ability to deal tactfully and effectively with the public.
• Ability to maintain harmonious working relationships with office staff.

Nice To Haves

• Experience using legal online portal myLTSA is considered an asset.

Responsibilities

• Posts, maintains, reconciles and balances records and department accounts.
• Prepares, processes and circulates legal documents.
• Files land title related documents using Legal Department precedents.
• Composes, reviews and organizes correspondence.
• Maintains files and indices necessary to the preparation and maintenance of diversified reports of some complexity.
• Opens, closes, and classifies file materials.
• Reviews a variety of documents for accuracy, completeness and conformance with departmental regulations.
• May supervise subordinates.
• Makes some independent decisions based on knowledge of departmental rules and regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED