Clerk 3 - Records Administration - 90002044
About The Position
The Records Administrator works under limited supervision through case management, records management, and file management within the Public Prosecution Service on a daily basis. In this extremely busy office, you would be responsible for creating, managing and tracking all Public Prosecution Service criminal files and creating linkages between charges in the Justice Enterprise Information Network (JEIN) data base and the Prosecution Information Composite System (PICS). Updating offender history reports to assist Crown Attorney decision making and links PPS case files with court processes.
Requirements
- High school diploma plus four years of records administration experience is required.
- Experience in MS Word and Outlook (or other electronic email system) and Internet use is required.
- Accurate typing, word processing and data entry skills.
- Demonstrated experience in an automated environment.
- Strong prioritization and problem-solving skills.
- Sound judgment, attention to detail and the ability to work under pressure to meet deadlines.
- Strong attention to detail, prioritization and problem-solving skills, and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines.
- Lifting of heavy boxes, weighing approximately 25 - 30 pounds, is a requirement in this role.
- Must be able to pass appropriate background checks.
Nice To Haves
- Exposure to the justice system and government services
- Experience with JEIN and PICS
- Working knowledge and understanding of the STAR/STOR central file management system or other central file management systems
- Working knowledge of the justice system, including the Criminal Code and other relevant legislation
- Experience working with legal documents and forms
- A two year office administration diploma in a related field plus two years of related experience
Responsibilities
- Accurate case file management including liaising with court administration staff to verify file endorsements
- Interacting with Crown Attorneys, support staff, other Justice partners, law enforcement agencies, court administrative staff, the criminal defense bar, general public, victims, witnesses and accused persons to provide information and assistance
- Consulting with Records Management professionals internally and externally in the application of the STOR/STAR records classification system and manages PPS files in compliance with policies, procedures and standards
Benefits
- Defined Benefit Pension Plan
- Health
- Dental
- Life Insurance
- General illness
- Short and Long Term Disability
- Vacation
- Employee and Family Assistance Programs
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
