Temporary Seasonal - Clerical

City of Spokane•City of Spokane, WA

11d•Onsite

About The Position

Performs a variety of routine clerical and office support activities requiring proficiency in basic word processing, spreadsheet, and database programs. Work requires the application of some independent judgment based upon knowledge gained through experience. Employee in this position has regular contact with outside sources to obtain or supply factual information. Duties are sedentary in nature, performed under normal working conditions, and require normal attention to prevent errors. HOURS: Monday - Thursday up to 32 hours per week. Work is performed on-site at City Hall during scheduled work hours. This position is anticipated to continue into January, 2027

Requirements

Knowledge of modern office/clerical practices, procedures, and methods.
Knowledge of grammar, spelling, capitalization, punctuation and terminology commonly used in office settings.
Knowledge of, and skill in applying, basic general program and office rules, processes, and procedures.
Knowledge of office automation software, such as word processing, spreadsheet and database programs.
Knowledge of basic arithmetic.
Skill in compiling readily available data from prescribed sources and recognizing and correcting obvious discrepancies and data omissions.
Skill in operating a computer terminal using a standard typewriter style keyboard and related equipment, such as printers and facsimile machines.
Ability to type accurately at a rate of 40 WPM.
Ability to keep records and prepare reports therefrom.
Ability to establish and maintain good public and employee relations.
High school diploma or equivalent.
One year of clerical, office support, or data entry experience.
One year of undergraduate education (30 semester or 45 quarter hours) may be substituted for experience.

Responsibilities

Types forms, statements, letters, receipts, reports, and other material from rough drafts or general instructions, which frequently require independent action and discretion on difficulties encountered.
Composes routine letters.
Operates a personal computer or visual display terminal and utilizes modern business software including word processing, spreadsheets, databases, etc.
May perform secretarial work in a small office where stenographic ability is not required.
Maintains, develops, and refines filing systems and procedures.
Prepares and files various records.
Performs computations and posts to simple bookkeeping records.
Waits on the counter, and answers telephones, giving and receiving information.
Refers complaints pertaining to departmental policies and regulations to the appropriate person.
Copies data, compiles records and reports, and tabulates and posts data in record books.
Processes payroll and personnel transactions.
Operates visual display terminal to retrieve and research information.
Enters data from different source media.
Checks complex data being entered into terminal for correctness and corrects errors.
Opens and routes incoming mail, and prepares outgoing mail.
Acts as receptionist for the Department to which assigned.
Maintains routine operating and production records.
Maintains office supplies for the Department to which assigned.
Operates basic office machines.
Performs related work as required.