Clerical Specialist

Blitt and Gaines, P.C.•Vernon Hills, IL

16h•$18 - $22•Onsite

About The Position

The Clerical Specialist is responsible for managing the firm’s daily mail and document processing operations while maintaining accuracy, confidentiality, and efficiency. This role involves sorting, scanning distributing, and tracking incoming and outgoing mail, payments, and legal documents. The ideal candidate is detail-oriented, dependable, organized, and capable of managing a fast-paced workload while supporting the firm’s daily operations. Additionally, the Clerical Specialist assists vendors, process servers, delivery personnel, and other firm visitors. This is an in-person position in Vernon Hills.

Requirements

High School or GED required
Must be able to read English fluently
Excellent organizational and time management skills
Ability to handle confidential and sensitive information professionally
Strong communication and teamwork skills
Must be flexible and comfortable working in a fast-paced environment
Must be able to use office equipment, including computer, printer, and scanner

Nice To Haves

Prior mailroom, receptionist, or legal assistant experience is a plus
Entry level candidates are encouraged to apply
Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus

Responsibilities

Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence