Clerical Coordinator, Reactivation Care Centre
About The Position
Sinai Health is looking for a Clerical Coordinator, Reactivation Care Centre. The specialized 16-bed inpatient reactivation program is located on the UHN-RCC campus. The program is designed for individuals who present with decreased mobility, independence, and/or function as a result of an acute illness or surgery. The focus is on patients with potential for functional improvement, providing tailored care plans and utilizing state-of-the-art tools to support their recovery journey. Patients typically experience an average length of stay of 30 to 60 days. The role involves collaboration with a high-performing multi-disciplinary team including Registered Nurses, Registered Practical Nurses, Nurse Practitioner, OT, PT, SW, and SLP to provide high-quality and safe patient care.
Requirements
- Successful completion of a college diploma, preferably in secretarial studies, from an accredited educational institution
- 1 year of recent ward clerk, medical secretary or similar related experience
- Demonstrated strong ability to coordinate patient flow on daily basis
- Minimum 40 wpm keyboarding/data entry speed
- Proficient in MS Office (Word, Excel, Access, Outlook)
- Proven flexibility, initiative, organizational and problem solving/decision-making skills
- Excellent communication and time management skills
- Demonstrated ability to work cohesively and professionally as a team member; ability to function independently with minimal supervision
- Skilled at setting priorities and handling multiple tasks simultaneously
- Demonstrated proficiency in communication skills, both verbal and written
- Demonstrated satisfactory work performance and attendance history
Nice To Haves
- 1 year of experience in a surgical area and working with collective agreements
- Knowledge of staff scheduling issues and human resources/payroll functions/responsibilities an asset
Responsibilities
- Monitor and respond to general email and phone lines, fielding calls and directing requests and inquiries to the appropriate team members
- Complete and provide Human Resources/Payroll with required paperwork (i.e. PAFs, weekly authorized timesheets, pay adjustment forms and other related information)
- Consult with Human Resources/Payroll to resolve related employee concerns
- Under the direction of the PCM, liaise with Occupational Health Wellness and Safety to process return to work paperwork
- Maintain unit inventory and order medical/stationary supplies and equipment
- Document staff nurse certification, BCLS, specialty certificates (NRP/ACLS), nursing education and e-learning according to established processes, under direction of PCM
- Under direction of the PCM, prepare all unit correspondence (i.e. letters to staff, memos to other units/departments, meeting minutes) and compiles and analyzes staffing statistics as required
- Maintain departmental files and update unit manuals under direction of the PCM
- Support the PCM in hiring processes by helping to arrange orientation and work assignment
- Prepare for approval by PCM, work schedules for Registered Nurses, Ward Clerks and Service Assistants according to applicable collective agreement provisions and unit/Hospital policies/guidelines
- Incorporate into the schedule approved modified work requirements, approved vacation and leaves of absence
- Provide support under the direction of PCM to maintain daily staffing/staff replacement
- Monitor posted schedules to ensure compliance with collective agreements and Hospital policy; consults with PCM to resolve issues
- Arrange office equipment repair and liaises with Building Services for routine maintenance and related issues
- Perform other duties consistent with the job classification as required
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
