Clerical Associate IV

City of New York • New York, NY

3d • Onsite

About The Position

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve. - Commitment: Dedicated to the mission at all times - Accountability: Responsible to each other and the community - Resilience: Adapt in the face of adversity - Excellence: Achieve and maintain the highest quality - Service: Innovate to meet evolving needs Under administrative direction, with latitude for independent judgement, the incumbent will perform the following duties but are not limited to: Support the Forensic Operations & Investigations Division by initiating & monitoring requests to Procurement for goods and services. Ensure that the requisition is logged in the relevant program requisition spreadsheet by the end of the day and update the requisition spreadsheet on a weekly basis detailing the status of approvals pending, award execution, receipt of goods, invoicing and liquidation of funds. Assist Forensic Operations & Investigations Division personnel with scheduling and facilitating division meetings, coordinate with Security and input guests into Passage Point System. Responsible for entering relevant work requests for Facilities and IT services and prepare necessary administrative documentation in support of meetings. Responsible for performing all administrative duties to ensure the Forensic Ops department is supported. SPECIAL NOTE: Selected candidates will be required to provide a DNA sample by swabbing. This position has been identified as “essential.” During emergency events, “essential” positions may require 24-hour availability. WORK AUTHORIZATION: Authorization to work in the Unites States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application. Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.

Requirements

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Support the Forensic Operations & Investigations Division by initiating & monitoring requests to Procurement for goods and services.
• Ensure that the requisition is logged in the relevant program requisition spreadsheet by the end of the day and update the requisition spreadsheet on a weekly basis detailing the status of approvals pending, award execution, receipt of goods, invoicing and liquidation of funds.
• Assist Forensic Operations & Investigations Division personnel with scheduling and facilitating division meetings, coordinate with Security and input guests into Passage Point System.
• Responsible for entering relevant work requests for Facilities and IT services and prepare necessary administrative documentation in support of meetings.
• Responsible for performing all administrative duties to ensure the Forensic Ops department is supported.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED