Clerical Assistant I (40%)

Nocccd•Anaheim, CA

8d•Onsite

About The Position

This position is responsible for performing routine duties of a clerical nature to support the needs of the assigned department or location. The Clerical Assistant I performs various clerical duties including entering information into computer systems, processing registration forms and purchase requisitions, issuing parking permits and room keys, and photocopying materials. They also gather, sort, and route information and materials as appropriate. The role involves compiling and maintaining various records, logs, and files, such as attendance, registration, enrollment, applications, time sheets, mailing lists, inventory, or statistical records. Additionally, the position answers telephones, greets the public, provides routine information, and schedules appointments and meeting rooms. Responsibilities include receiving, sorting, and distributing mail, and operating office equipment like personal computers, typewriters, calculators, copiers, and postal machines. The role also involves ordering supplies, stocking shelves, and maintaining adequate supplies. The Clerical Assistant I may train and provide work direction to others, and must learn and apply emerging technologies. A key aspect of the role is participating in District/College efforts to increase diversity and address student achievement gaps, contributing to an inclusive work and educational environment, and attending DEI trainings. The position may also serve as a cashier, receiving and counting money, making change, and issuing refunds. Examples of essential functions are descriptive and not restrictive. Desirable qualifications include prior experience in approaching work and interactions with colleagues and/or students in an equity-minded manner, and the ability to provide an inclusive and welcoming work/educational environment.

Requirements

High school diploma or equivalent
Sufficient training and experience to demonstrate the knowledge, skills and abilities listed below
Commitment to diversity
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Ability to demonstrate how their experience with these factors relates to successfully achieving the goals of the position

Nice To Haves

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner
Ability to provide an inclusive and welcoming work/educational environment

Responsibilities

Performs various clerical duties
Enters information into computer
Receives and processes registration forms and purchase requisitions
Issues parking permits and room keys to appropriate District personnel and faculty
Photocopies various materials
Gathers, sorts and routes information and materials as appropriate
Compiles and maintains a variety of records, logs and files related to assigned department or location
Locates materials and information in records, logs and files as required
Types a variety of materials such as forms, reports, correspondence, tests and other classroom materials
Answers telephones and greets the public
Answers questions and provides routine information related to department or location activities and functions
Schedules appointments and meeting rooms for students, faculty or the public
Receives, sorts and distributes various incoming mail
Mails information materials, correspondence or other materials as required
Operates office equipment such as personal computer, typewriter, calculator, copier, postal machine, cash register, and specialized equipment
Arranges for equipment servicing as appropriate
Orders supplies for department or location
Stocks shelves and maintains adequate supplies
Trains and provides work direction and guidance to others as directed
Learns and applies emerging technologies and advances
Participates in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps
Assists in the creation of a welcoming and inclusive work and educational environment
Attends and participates in diversity, equity and inclusion trainings and events
Serves as a cashier as required
Receives and counts money, makes change, and issues refunds as appropriate