Clerical Assistant 3 - Harrisburg Office, Plan Review

Commonwealth of Pennsylvania•Dauphin County, PA

1d•Hybrid

About The Position

Join the Division of Safety Inspection as a Clerical Assistant 3 and support important work that keeps facilities safe and well organized. This role allows you to use your attention to detail while helping manage electronic plan submissions and office operations. You will play a key part in keeping information accurate and workflows running smoothly. Build a meaningful career where your skills make a real difference. This position provides advanced clerical support for the Division of Safety Inspection and assists with the daily operation of the Plan Review Section. The work focuses on managing electronic plan submissions, maintaining tracking systems, and supporting staff with reliable administrative services.

Requirements

One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year of moderately complex clerical experience; or An equivalent combination of experience and training.
Meet the PA residency requirement.
Be able to perform essential job functions.

Nice To Haves

Securely configured high-speed internet connection (for telework)
Approved work location inside Pennsylvania (for telework)

Responsibilities

Monitor electronic plan submissions, verify completeness, and resolve discrepancies with submitters
Create, update, and track electronic files and databases used for plan review activities
Support SharePoint and Access systems by troubleshooting issues and updating information throughout the review process
Create procedures, queries, and tracking tools to improve electronic plan review workflows
Serve as the main contact for electronic plan issues and determine solutions to unexpected questions and challenges
Prepare reports, maintain records, manage forms and spreadsheets, coordinate equipment maintenance, and file documents