Claims Training Coordinator

Viva Health•Birmingham, AL

8d•Onsite

About The Position

The Claims Training Coordinator provides non-supervisory support to the claims trainer by assisting with the coordination, reinforcement, and documentation of training activities for claims examiners. This role functions as a subject matter resource and training support partner to help ensure sessions and follow-up activities are executed effectively. This position will be responsible for creating, updating, and managing all training and operational documentation within the Claims Operations team. This role ensures that training materials, standard operating procedures (SOPs), and job aids are up-to-date, accurate, and aligned with current claims processing procedures and regulatory requirements. This position supports quality initiatives to ensure accurate and consistent claims adjudication.

Requirements

High School diploma or GED
At least 2-5 years in healthcare claims processing, claims operations, or related healthcare administrative role
Experience creating, maintaining, or updating policies, procedures, or technical documentation
Experience with medical, professional, and/or institutional claims (UB-04, CMS-1500, etc.)
Strong knowledge of medical claims adjudication processes, workflows, terminology, and benefit interpretation
Working knowledge of healthcare regulations and compliance requirements (CMS, HIPAA, state regulations)
Strong communication and documentation skills; Clear technical writing skills with the ability to translate complex processes into clear documentation
Ability to explain complex medical claims concepts clearly
High attention to detail and consistency; Strong organizational and version control skills
Ability to collaborate effectively with cross-functional teams like operations, training, quality, and compliance in a supportive manner
Time management and prioritization skills
Familiarity with CPT, HCPCS, ICD-10-CM, and medical reimbursement concepts
Familiarity with medical claims systems and training platforms
Proficient with standard business software including Microsoft Word, Excel, SharePoint, or comparable document management systems

Nice To Haves

Associate's degree
Experience assisting with coaching, mentoring, supporting training efforts, or knowledge sharing
Experience in a training support role, lead examiner, or SME role
Experience with regulatory audits, quality audits, or claims accuracy initiatives

Responsibilities

Assist and support the claims trainer with on-boarding and ongoing training activities for claims examiners.
Coordinate training logistics, scheduling, and materials preparation including job aids, workflows, reference guides, attendance tracking, and follow-up documentation.
Assist with classroom and virtual training for new claims examiners and provide hands-on training in claims adjudication system.
Serve as a non-supervisory subject matter resource for claims adjudication.
Assess trainee performance through quizzes, practice claims, and coaching.
Reinforce training on professional and facility medical claims processing.
Work collaboratively with the claims trainer, claims leadership, quality, and operations teams.
Develop, maintain, and update claims-related documentation including policies, procedures, workflows, job aids, and reference guides.
Track and manage version control, approvals, and publication of claims documentation.
Ensure training materials are easy to navigate, up-to-date, and accessible for trainees.
Translate complex claims processes and regulations into clear, user-friendly written materials.
Ensure documentation aligns with current regulatory requirements (CMS, HIPAA, state regulations) and payer-specific guidelines.
Collaborate with Claims trainers to create structured, clear training materials and resources for new and existing employees.
Collaborate with claims operations, training, quality, and trainer(s) to validate accuracy and usability of documentation.
Assist with impact assessments and documentation updates related to system changes, policy updates, or regulatory changes.
Respond to documentation inquiries and provide clarification to operational teams as needed.
Identify documentation gaps or inconsistencies and recommend improvements to support claims accuracy and efficiency.