Civil Process Administrator

Eureka County•Eureka County, NV

11d•Onsite

About The Position

Serving as a Civil Process Administrator requires the processing of civil process papers for Eureka County as provided for in the Nevada Revised Statutes. This position reports to the Undersheriff and the Sheriff. The role involves processing civil papers by logging them into the Records Management System and documenting the service of same, serving in-office civil process papers as required by NRS Statute, and completing returns and other legal papers on the service of civil documents as necessary. The administrator also conducts execution sales, processes garnishment monies on a backup basis, and assists with incoming telephone calls and front counter duties as necessary. They must comply with Eureka County policies and departmental procedures and perform other duties as assigned. This includes receiving and preparing various forms of enforceable and non-enforceable legal documents for service of process, locating persons on available information, and attempting to obtain correct addresses if service addresses are incorrect or the defendant/respondent has relocated. The administrator serves various types of writs in accordance with State Statutes concerning classification of writ, such as juvenile, corporate, court orders, mental health, and small claims. They respond to telephone inquiries concerning service of process of legal documents, providing resolution, information, and direction accordingly. Maintaining documentation for all papers served according to address, name of party, and type of writ is crucial, ensuring returns of service are accurately completed and documented. This role also includes service of liquor and gaming licenses, and collection of fees on a quarterly basis. Under direction, the administrator assists in the preparation and distribution of enforceable legal documents for service of process. They enter and access information in the Civil Process database, including data entry to generate a service sheet to return information after the service sheets have been completed by the deputies. Various administrative duties support unit functions, such as opening and distributing mail, data entry, stamping traffic transactions, filing documentation, copying, maintaining logs and receipts, and compiling service packets. The administrator researches, compiles, and prepares files and documents within the Civil Division and assigns legal documents to appropriate Civil Division personnel for service. They respond to routine in-person and telephone inquiries concerning service of process of legal documents, providing resolution, information, and direction accordingly. Acting as a liaison with other agency departments, law enforcement agencies, judicial entities, attorneys, judges, governmental agencies, and other entities involved in the service of process is a key function. Maintaining the security, integrity, and confidentiality of civil process data according to prescribed unit policy, procedures, and applicable regulatory standards is essential. This includes managing, monitoring, and conducting Sheriff sales, tax collection, property sales and foreclosures, executions, and collection of statutory fees. Communicating, coordinating, and facilitating with plaintiffs regarding all processes assigned to them, and coordinating the service for eviction notices and the removal of both people and property are also part of the responsibilities. Obtaining and maintaining working knowledge of duties, exercising due diligence in research, service, and return of all executions, tax warrants, and other civil process, and collecting and documenting money collected on all writs, warrants, and foreclosures are required. Reviewing all processes for the correctness of the order contained, following up, resolving, or referring complaints or concerns to the appropriate supervisor, and entering and maintaining data and records into specialized computerized files are also key duties. Responding by phone, mail, and in person to inquiries and other requests, interacting in a professional manner with the public, staff, inmates, and other government agencies, and maintaining professionalism in dealing with confidential and sensitive matters while providing excellent customer service are expected. Ensuring the Sheriff’s Office policies and procedures are followed and the supervising Sergeant is advised of any unusual occurrence or concern is important. The ability to testify as a credible witness in court is also required. The administrator administers the Carry Concealed Weapon (CCW) program for the agency and performs other duties as assigned.

Requirements

Twenty One Years of Age
High School Diploma
Must have two years previous experience and/or training in civil process, law enforcement, or investigative work; or equivalent combination in education, training and experience
Must have valid Nevada Drivers’ License
Knowledge of record keeping methods and practices, and Nevada Revised Statutes, changing laws and procedures
NCIC Certification
Emergency Medical Dispatching Certification
Ability to establish and maintain professional working relationships with the public
ability to use common office equipment including a personal computer
Ability to work independently
plan and organize work
understand and apply rules, codes, regulations, and procedures
gather and summarize a variety of data and prepare appropriate reports
independently perform special and ongoing projects
supervise the work of clerical staff
operate standard office equipment including a word processor or computer terminal
develop, organize, and maintain accurate files and records
provide information both in person and on the telephone
type at a rate sufficient to perform assigned duties

Responsibilities

Processes civil papers by logging them into the Records Management System and documenting the service of same.
Serves in office civil process papers as required by NRS Statute.
Complete returns and other legal papers on the service of civil documents as necessary.
Conducts execution sales.
Processes garnishment monies on a backup basis.
Assist with incoming telephone calls and front counter duties as necessary.
Complies with Eureka County policies and departmental procedures.
Receives and prepares various forms of enforceable and non-enforceable legal documents for service of process.
Locates persons on available information and attempts to obtain correct addresses if services addresses are incorrect or in the defendant/respondent has relocated.
Serves various types of writs in accordance with State Statutes concerning classification of writ, i.e. juvenile, corporate, court orders, mental health and small claims.
Responds to telephone inquiries concerning service of process of legal documents; provides resolution, information and direction accordingly.
Maintains documentation for all papers served according to address, name of party and type of writ; ensures returns of service are accurately completed and documented.
Service of liquor and gaming licenses, collection of fees on a quarterly basis.
Under direction, assists in the preparation and distribution of enforceable legal documents for service of process.
Enters and accesses information in the Civil Process database, including entering data to generate a service sheet to return information after the service sheets have been completed by the deputies.
Performs various administrative duties in supporting unit functions, i.e., opening and distributing mail, data entry, stamping traffic transactions, filing documentation, copying, maintaining logs and receipts, and compiling service packets.
Researches, compiles, and prepares files and documents within the Civil Division.
Assigns legal documents to appropriate Civil Division personnel for service.
Responds to routine in person and telephone inquiries concerning service of process of legal documents; provides resolution, information and direction accordingly.
Acts as liaison with other agency department, law enforcement agencies, judicial entities, attorneys, judges, governmental agencies and other entities involved in the service of process.
Maintains security, integrity, and confidentiality of civil process data according to prescribed unit policy, procedures and applicable regulatory standards.
Managing, monitoring, and conducting Sheriff sales, tax collection, property sales and foreclosures, executions, and collection of statutory fees.
Communicating, coordinating and facilitating with plaintiffs regarding all process assigned to them.
Coordination the service for eviction notices and the removal of both people and property.
Obtaining and maintaining the working knowledge of duties.
Exercising due diligence in research, service and return of all executions, tax warrants and other civil process.
Collecting and documenting money collected on all writs, warrants and foreclosures.
Reviewing all processes for the correctness of the order contained.
Following-up, resolving, or referring complaints or concerns to appropriate supervisor.
Entering and maintaining data and records into specialized computerized files.
Responding by phone, mail and in person to inquiries and other requests.
Interacting in a professional manner with the public, staff, inmates and other government agencies.
Maintaining professionalism in dealing with confidential and sensitive matters while providing excellent customer service.
Ensuring the Sheriff’s Office policies and procedures are followed and the supervising Sergeant is advised of any unusual occurrence or concern.
Maintaining ability to testify as a credible witness in court.
Administers the Carry Concealed Weapon (CCW) program for the agency.
Performs other duties as assigned.