Civil Litigation Legal Assistant

Simms Showers LLP•Leesburg, VA

About The Position

The Civil Litigation Legal Assistant provides administrative, operational, and legal support to attorneys and paralegals within the firm’s Civil Litigation department. This position assists with client intake and matter setup, legal research and drafting, discovery, document management, court filings, billing, trial preparation, and works closely with attorneys throughout the lifecycle of a matter. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining accurate files, meeting deadlines, communicating professionally with clients and attorneys, and handling confidential information. The Legal Assistant is expected to work collaboratively with the litigation team and provide dependable support from initial client intake through case resolution and file closeout.

Requirements

College degree or relevant work experience
Strong writing and proofreading skills
Comfortability with AI platforms preferred
Strong attention to detail and process orientation
Proficiency in Microsoft Office products

Responsibilities

Manage prospective client intake, schedule consultations, prepare engagement materials, establish new matters in Clio, and maintain accurate client files, trackers, and documentation throughout the life of the matter.
Provide day-to-day support to civil litigation attorneys, including legal research, drafting pleadings and other legal documents, proofreading filings and correspondence, preparing templates, and assisting with court filings and service.
Assist with all phases of discovery, including document collection, organization, Bates stamping, drafting and reviewing discovery materials, evidence management, case timelines, exhibit preparation, and trial binders.
Coordinate meetings, calls, and follow-up with clients and attorneys; track outstanding questions and tasks; facilitate communication; and provide ongoing administrative and operational support for active matters.
Assist with employment matters (including many matters representing police officers) through jurisdictional and compensation research, data collection and analysis, Excel spreadsheet management, preparation of charts and exhibits, organization of negotiation materials, and arbitration support.
Maintain organized electronic and physical files, coordinate documents for attorney review and signature, track billable work, assist with billing and matter closeout, archive closed files, and provide general administrative support to the litigation team as needed.
Other duties as assigned by the Managing Litigation Paralegal or Attorneys.