Civil Courtroom Clerk

Stafford County•Stafford County, VA

1d•Onsite

About The Position

Performs a variety of intermediate skilled clerical and technical administrative work to carry out assigned duties in the office of the Circuit Court; does related work as required. Duties are performed under the general direction of the Clerk and Chief Deputy Clerk. Limited supervision may be exercised over supportive personnel.

Requirements

High School Diploma or GED
Business school or college level courses or training in business administration or a related field
1 – 2 years of experience, or a combination of education and experience
Some experience in the legal field, court system or a related area is required
General knowledge of judicial system practices and procedures
Recordkeeping principles
Customer service skills
Maintaining records and files
Document review techniques
Computers and related software applications
Data entry
Ability to present ideas effectively
Written and verbal communications

Responsibilities

Performs a variety of difficult and skilled clerical and technical work in the Office of the Circuit court
Receives payments, records receipts, reconciles accounts, and assists the public
Receives payments in person or by mail and posts payments to accounts
Answers questions from citizens regarding accounts and sets up new accounts for payments
Processes Assumed Name Certificates or Fictitious Name Certificates, receives payments, and indexes them
Processes Marriage License applications, receives payments and indexes them
Processes Concealed Handgun Permit applications, receives payments, and indexes them
Administers oaths to Notary Publics, receives payments and indexes them
Administers oaths to elected and appointed officials
Administers oaths to Sheriff's Deputies and Crossing Guards
Assists citizens and attorneys with the filing of various legal documents and file/date stamping
Assists and answers questions from citizens and legal professionals regarding case filings and fees
Opens daily mail, date/time stamps and sorts to various departments within the office
Prepares various documents including correspondence, court forms and reports
Prepares court orders for each case on daily docket
Processes and updates new and existing case filings and documents
Processes case filings as indicated, scans and indexes each filed and processed document
Processes appeals as noted, indexes and creates a table of contents and send electronically to Court of Appeals or Supreme Court of Virginia
Answers phones and assists the public and legal professionals with information needed regarding case filings and/or fees
Assists citizens with filing land record recordings and scans and indexes each recorded document
Assists Judge, Commonwealth Attorney, plaintiff and defendant in court while in session
Assists with training and oversees supportive personnel
Performs related tasks as required