City Secretary Assistant I, (A261700-2), 204, City Secretary

City of Laredo•Laredo, TX

11d•Onsite

About The Position

Assists in the overall operations and administration of the City Secretary's Office. This role involves a variety of administrative tasks to support the efficient functioning of the office.

Requirements

Knowledge of customer service
Knowledge of time management
Knowledge of AS400
Knowledge of data entry
Knowledge of Acrobat Adobe
Knowledge of Excel and Microsoft Word
Ability to build and maintain effective working relationships with others.
Ability to communicate clearly and effectively both orally and in writing.
Ability to maintain good planning and organizational skills.
Ability to take and follow directions from supervisor.
Ability to give directions to and gain compliance from assigned staff.
Ability to perform strenuous work and routine work.
Ability to maintain a valid Texas Driver License and a good driving record.
Ability to project a positive and professional image of the City of Laredo.
Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
Ability to comply with all City of Laredo's policies and procedures.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
Associates degree or sixty (60) college hours in business managements, public administration or related field.
At least one (1) year of experience in customer service including computer literacy.
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
Must be able to function in a principle-based organization that has a culture built on character and core values.

Nice To Haves

Occasional exposure to unpleasant environmental conditions and/or hazards.
Occasional outside work.
International travel
Regional travel
National travel

Responsibilities

Assists in the overall operation and administration of the City Secretary's Office including filing, answering phone, making copies/scans, process requisitions accounts payable/accounts receivable, maintains and distributes supplies and keeps inventory.
Prepares certificates and assists committee members to complete forms required to take oath, if necessary administers oaths.
Assists the maintenance of the City Secretary, Boards and Commissions and elections.
Keeps files organized and forwards information to be uploaded/updates on the City's website.
Is in charge of receiving and positively enforcing deadlines, hosting publicly open bids received by the City, and sends out data to the appropriate departments.
Responsible for posting boards and commission agendas on the website and official bulletin board downstairs.
Receives, logs, and files all data records information pertaining to City-wide contracts.
Ensures receipt of copy to respective departments and files for City records.
Will be required to drive a City vehicle for city business use.
Performs other duties as assigned.