City Manager Office Assistant

City of Springfield•Springfield, MO

10d•Onsite

About The Position

The City Manager’s Office is seeking a highly organized, discreet, and detail-oriented City Manager's Office Assistant to support the Executive Administrator to the City Manager. This position operates in a fast-paced, highly confidential environment and plays an important role in coordinating the day-to-day activities of the City Manager’s Office and senior leadership. The ideal candidate will demonstrate exceptional judgment, professionalism, discretion, and the ability to handle sensitive information with the highest level of confidentiality.

Requirements

A strong understanding of confidentiality and the ability to exercise exceptional discretion when handling sensitive information.
Excellent organizational skills and a keen attention to detail.
Strong written and verbal communication skills.
The ability to prioritize and manage multiple responsibilities in a fast-paced environment.
A high degree of independent judgment, professionalism, and initiative.
The ability to establish and maintain effective working relationships with employees, leadership, citizens, and other stakeholders.
A thorough understanding of municipal functions, policies, procedures, and operations, or the ability to quickly develop that knowledge.
At least two years of experience in general office work; OR 2 years of related college or vocational education from an accredited college/university.
Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment.
Pre-employment drug testing is required.

Nice To Haves

Experience with an emphasis on contact with the public.

Responsibilities

Provide a wide range of complex, responsible, and confidential administrative support to the City Manager’s Office and those it serves.
Assist with coordinating the daily activities, schedules, and priorities of senior leaders within the City of Springfield leadership team.
Handle sensitive and confidential matters involving citizens, employees, and senior leadership with professionalism and discretion.
Exercise sound judgment when managing and sharing confidential information and records.
Provide exceptional customer service to individuals seeking information or assistance through the City Manager’s Office.
Perform a variety of responsible administrative duties, including correspondence, document preparation, scheduling, records management, and office coordination.
Support office management functions and assist with the efficient operation of the City Manager’s Office.
Coordinate and communicate with internal departments, employees, citizens, and other stakeholders as needed.
Maintain a high level of professionalism and discretion while working with sensitive information and confidential records.