Office Manager - Kansas City

Southern Glazer's•Kansas City, KS

7d•Onsite

About The Position

The Executive Administrative Assistant provides on site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. This role also supports the administration, logistics, travel, and onsite delivery of department meetings. Serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes.

Requirements

Two years of college education or equivalent required
Excellent communication skills (verbal and written) required
Strong writing skills for meeting minutes and general communication
Strong interpersonal and organizational skills
At least three years of corporate professional experience in an administrative assistant role, or equivalent
Must have experience in supporting multiple individuals
Team player, energetic, self-starter, motivated
Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills
Responsible for working with and maintaining confidential data

Nice To Haves

Sales, operations, and industry background preferred
Visio knowledge a plus

Responsibilities

Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms
Create and maintain filing system for VPs/Directors
Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
Prepare T&E expense reconciliation through Concur
Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed
Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.
Support Department Managers on an as-needed basis
Perform other general administrative duties as assigned