City Magistrate Secretary

City of Jacksonville • Jacksonville, FL

3d • Onsite

About The Position

The Courts Department is actively seeking a City Magistrate Secretary. This position provides broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the City Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Requirements

• Associate degree and one year of experience in business administration, paralegal, secretarial skills, or a closely related field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
• Legal experience necessary.
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook).
• Knowledge of the rules of English grammar, spelling, punctuation.
• Ability to compose, proofread, and edit correspondence and reports.
• Communicate clearly and effectively.
• Interact effectively with the general public.
• Maintain confidentiality concerning sensitive information.
• Work under pressure and meet deadlines.
• Establish work priorities.

Nice To Haves

• Family law experience preferred but not required.

Responsibilities

• Answer telephone calls and assist callers; directs callers to other departments, as appropriate.
• Drafts, types, and emails daily dockets.
• Draft and process recommended orders.
• Prepare and process final orders for the presiding judge.
• Maintains the calendar for the Magistrate and schedules hearings as appropriate.
• Analyze court files for completeness of appropriate legal documentation.

Benefits

• Four (4) weeks off during the first year of employment
• Low and no cost health insurance options
• Twelve (12) paid holidays
• A personal leave day
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending plans
• Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree