Deputy City Secretary

City of Fair Oaks Ranch•Fair Oaks Ranch, TX

1d•Onsite

About The Position

Join the City of Fair Oaks Ranch as a Full-Time Deputy City Secretary and play an important role in supporting transparent, responsive, and effective local government. This onsite position offers an exciting opportunity to work closely with City leadership, elected officials, employees, residents, and community partners while helping ensure the City meets its legal, administrative, records-management, and election-related responsibilities. With a starting annual salary of $57,472, you will be rewarded for your professionalism, attention to detail, and commitment to public service. The City offers a comprehensive benefits package that includes Medical, Dental, Vision, Life Insurance, a Flexible Spending Account, Paid Time Off, and participation in the Texas Municipal Retirement System, with a 7% mandatory employee contribution and a 2:1 City match. This is an excellent opportunity for an organized and service-minded municipal professional who values integrity, accuracy, collaboration, and excellence. City of Fair Oaks Ranch: Our Mission The City of Fair Oaks Ranch is a vibrant Hill Country community located just northwest of San Antonio, combining small-town charm with convenient access to urban amenities. We take pride in providing exceptional public service, practicing fiscal responsibility, and preserving the natural beauty and unique character of our city. As an employer, we foster a collaborative and professional work environment where innovation, integrity, and excellent service are valued. Join our dedicated team and become part of a community that values both its people and its progress. What's Your Day Like? As Deputy City Secretary, you will help manage and coordinate the daily operations of the City Secretary's Office and may serve as the City Secretary when needed. Your work will support compliance with federal, state, and local laws while helping preserve the City's official records and history. Your responsibilities will include preparing and distributing City Council, board, commission, and public hearing agendas, notices, information packets, ordinances, resolutions, minutes, and supporting documentation. You will attend official meetings, coordinate meeting setup, document proceedings, and ensure required follow-up items are completed. You will also assist with the City's records-management program, review and process public information requests and solicitation permits, support municipal elections, and help ensure official documents and records are accurate, secure, and maintained in accordance with Texas law. In this highly visible role, you will regularly communicate with elected officials, City employees, residents, vendors, and representatives from other government agencies. You will also manage special projects, provide procedural and operational recommendations, and handle confidential and sensitive information with professionalism and discretion. Are You the Deputy City Secretary We're Looking For? The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a public-sector environment. You should possess excellent written and verbal communication skills, strong proofreading abilities, sound judgment, and a commitment to providing exceptional customer service. You should also be able to interpret and apply laws, policies, procedures, and professional standards while maintaining effective working relationships with the Mayor, City Council, employees, residents, and community partners. Minimum qualifications include: Associate degree in Public Administration, Business Management, or a closely related field from an accredited college or university Two years of municipal government experience An equivalent combination of education and experience may be considered Certification as a Texas Registered Municipal Clerk, or the ability to demonstrate significant progress toward obtaining certification within three years of employment Valid Texas Class C Driver's License Preferred qualifications include: Certification as a Notary Public, or the ability to obtain certification within one year of employment Knowledge of the Texas Open Meetings Act, Texas Public Information Act, and Texas Election Code Understanding of public administration practices, Robert's Rules of Order, and laws governing municipal operations Ability to interpret legal, ethical, and professional standards applicable to public employees and elected officials Strong writing, grammar, punctuation, proofreading, and verbal communication skills Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint Ability to perform complex administrative work using sound judgment and deductive reasoning Ability to maintain confidentiality and safeguard sensitive records and information Your Next Step Are you ready to use your municipal experience, organizational skills, and commitment to public service to support the City's elected officials, employees, and residents? Submit your application today and take the next step toward joining the City of Fair Oaks Ranch.

Requirements

Associate degree in Public Administration, Business Management, or a closely related field from an accredited college or university
Two years of municipal government experience
An equivalent combination of education and experience may be considered
Certification as a Texas Registered Municipal Clerk, or the ability to demonstrate significant progress toward obtaining certification within three years of employment
Valid Texas Class C Driver's License
Highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a public-sector environment.
Excellent written and verbal communication skills.
Strong proofreading abilities.
Sound judgment.
Commitment to providing exceptional customer service.
Ability to interpret and apply laws, policies, procedures, and professional standards.
Ability to maintain effective working relationships with the Mayor, City Council, employees, residents, and community partners.

Nice To Haves

Certification as a Notary Public, or the ability to obtain certification within one year of employment
Knowledge of the Texas Open Meetings Act, Texas Public Information Act, and Texas Election Code
Understanding of public administration practices, Robert's Rules of Order, and laws governing municipal operations
Ability to interpret legal, ethical, and professional standards applicable to public employees and elected officials
Strong writing, grammar, punctuation, proofreading, and verbal communication skills
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Ability to perform complex administrative work using sound judgment and deductive reasoning
Ability to maintain confidentiality and safeguard sensitive records and information

Responsibilities

Manage and coordinate the daily operations of the City Secretary's Office.
Serve as the City Secretary when needed.
Support compliance with federal, state, and local laws.
Preserve the City's official records and history.
Prepare and distribute City Council, board, commission, and public hearing agendas, notices, information packets, ordinances, resolutions, minutes, and supporting documentation.
Attend official meetings, coordinate meeting setup, document proceedings, and ensure required follow-up items are completed.
Assist with the City's records-management program.
Review and process public information requests and solicitation permits.
Support municipal elections.
Ensure official documents and records are accurate, secure, and maintained in accordance with Texas law.
Regularly communicate with elected officials, City employees, residents, vendors, and representatives from other government agencies.
Manage special projects.
Provide procedural and operational recommendations.
Handle confidential and sensitive information with professionalism and discretion.