Circuit Clerk Recorder/Passport Deputy Clerk

Saline County • Benton, AR

2d • Onsite

About The Position

Receipt and record documents for Real Estate; assist customers from the counter and on the phone with directions, inquiries and other aspects that are handles by this office or transfer customers to the correct person or department needed. Perform the duties of a certified Passport Agency and follow the guidelines according to the Department of State.

Requirements

• High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc., plus 19 to 23 months related experience and/or training, and 12 to 18 months related management experience, or equivalent combination of education and experience.
• Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
• Within 6 months of employment, attain Passport Certification.
• Intermediate: 10-Key, Alphanumeric Data Entry, Contact Management, Database, Word Processing/Typing and Spreadsheet.
• Regular use of highly complex machines and equipment; specialized or advanced software programs.
• Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.
• The noise level in the work environment is usually moderate.
• Highly repetitive, low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.
• While performing the functions of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; and occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision.
• Must have excellent customer service skills.
• Applicants are required to pass a pre-employment physical and drug screen.

Nice To Haves

• Bilingual pay available once proficiency has been established.

Responsibilities

• Receipt documents for recording from the public, attorneys and title companies.
• Accurately calculate costs of recording. Act as cashier and give receipts for filing fees. Ensure proper cash handling and register procedures, key control and office security practice.
• Accurately return each recorded document within 24 hours of processing.
• Operate and maintain the KIP 3000 plat scanner.
• Assist surveyors and title companies in retrieval and transmission of plats and land records either in electronic or paper form.
• Field telephone calls advising customers of recording requirements.
• Participate in office opening and closing activities.
• Complete all paperwork and documentation according to guidelines and deadlines.
• Assist in duties of the Recorder/Passport Administrator.
• Assist and perform the duties of a Passport Agent and maintain the passport certification by performing the required duties.
• Balance daily cash drawer for daily deposit.
• Greet, explain and assist military veterans to signing up for Honor Rewards.
• Greet, explain and assist patrons with the Property Fraud Program.
• Receive and perform electronic filing land documents and monitor que according to guidelines.
• Receive and reply to email requests for documents from banks, title companies and citizens.
• Greet and assist patrons in retrieval of historical books from archives.
• Receive and perform duties for DD214s and follow confidential guidelines according to the law.
• Able to read and understand recorded document guidelines according to the statute guidelines.
• Process daily mail and e-Recording documents according to the statute guidelines.
• Assist with the organization in closed storage archive building.
• Receive and perform all duties required for plats and surveys and deliver into proper storage location.
• Able to assist patrons with the requirements for on-line record services.
• Take and pass the annual passport certification.
• Perform any other related duties as required or assigned.

Benefits

• Group health, dental and life insurance is paid by the County for the employee’s coverage provided the employee obtain a wellness check within designated timeframe.
• The County contributes 15.32% towards the employee’s retirement through the Arkansas Public Employees’ Retirement System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED