CID Secretary

Midland County•Tx 79706, TX

About The Position

The CID Secretary provides administrative support to either the patrol or investigations divisions of the Sheriff's office. The role reviews and enters reports and case information into the computer; creates, maintains, and updates case files; prepares reports on criminal activity; types offense reports, warrants, statements, and confessions; communicates with field units using radio; searches and obtains information through the Texas and National Crime Information Center (TCIC/NCIC); and performs clerical duties such as preparing correspondence, answering telephones, and distributing mail. The position requires regular and timely attendance and the physical and/or mental abilities needed to perform its essential functions. The employee must abide by Midland County policies, applicable city and county ordinances, and state and federal laws, and perform assignments issued by the chain of command and/or Sheriff. Applicants must complete the application requirements, including submitting the release form and all seven required references. Several examinations may be required before employment, and completing them may take time.

Requirements

High school graduation or equivalent, plus at least one year of experience; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Certification with the Texas Law Enforcement Telecommunications Service (TLETS).
Knowledge of the criminal justice system, TLETS, and standard office practices and procedures.
Ability to operate computers, including word-processing software.
Ability to read and write reports, letters, and memos.
Ability to analyze data.
Ability to operate office equipment, such as a copy machine and facsimile machine.
Ability to communicate effectively in person and over the telephone.
Ability to maintain effective working relationships with co-workers and personnel of other law enforcement agencies.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.
Applicants must provide seven references who are reputable adults known to them for at least seven years; references cannot be relatives, former or fellow employees, or school teachers. All seven references are required and will be contacted.
Applicants must complete and attach the release form; the posting states it must be opened via Internet Explorer to sign digitally.
Applicants must complete required examinations before employment; the posting notes these may take time.

Responsibilities

Scan investigative reports, both past and present.
Scan case information into the computer.
Post recovery dispositions and process information for monthly reports.
Maintain and update case files.
Generate case numbers for incidents reported by Patrol.
Assist in preparing monthly and yearly criminal activity reports for supervisors and the Sheriff.
Answer telephone calls by providing information, taking messages, and transferring calls to the appropriate party.
Greet, assist, and direct members of the public who are making reports.
Scan fire reports and generate case numbers for the County Fire Marshal.
Prepare county court summons reports for the District Attorney's office.
Look up arrest and offense information for probation and parole officers and make copies as needed.
Make copies of offense reports for complainants and/or their insurance companies.
Sort and classify information on various crimes and file it in intelligence files.
Order supplies in accordance with Midland County requirements.
Assist in preparing travel expenses for training or school.
Prepare weekly time sheets for CID personnel.
Enter stolen items into the national database (NCIC/TCIC).
Maintain regular and timely attendance.
Abide by Midland County policies, city and county ordinances, and state and federal laws.
Perform assignments issued by the chain of command and/or Sheriff.