Childcare Center Administrator

SNOQUALMIE INDIAN TRIBE • Snoqualmie, WA

5h • $32 - $37 • Hybrid

About The Position

The Childcare Center Administrator will work with the Tribe’s Child Development Center and Bright Horizons team to support administrative operations and duties associated with the tracking of projects and grants, center budget, tribal curriculum implementation, purchasing, operational logistics, events, compliance with applicable Tribal, federal, state and licensing requirements and other projects as needed.

Requirements

• Excellent communication skills (oral, written, in-person, and remote): concise, responsive, clear, accurate communication (oral, meeting materials, slides, etc.) for diverse audiences.
• Advanced proficiency with project management tools and Microsoft 365 applications, including Excel, Word, Outlook, SharePoint, OneDrive, Teams, and Zoom, with the ability to organize, prioritize, and manage work effectively under changing deadlines.
• Demonstrated organizational and time management skills.
• Demonstrated ability to prioritize and balance multiple assignments and responsibilities through planning, teamwork and collaboration with stakeholders.
• Strong attention to detail.
• Ability to perform multiple tasks accurately and efficiently under time constraints.
• Ability to work independently and collaboratively.
• Ability to support budget tracking, expense monitoring, and related administrative processes.
• Demonstrated critical thinking and problem-solving skills with the ability to work with minimal supervision.
• Ability to present information and respond to questions from staff, tribal members, and the public in a professional manner.
• Demonstrated ability to exercise sound judgment and identify or assist in developing solutions to problems and situations.
• Ability to identify and implement improved processes and adapt effectively to changing operational needs.
• Ability to exercise professional judgment and maintain confidentiality.
• Experience coordinating schedules and meetings using Outlook Calendar, Teams, Zoom, and related scheduling platforms.
• Knowledge of chart, graph, table, and report formatting within Microsoft Office applications.
• Strong event planning, coordination, and logistical support skills.
• Bachelor’s degree in education, psychology, social services, or related field is required.
• LEVEL I: Minimum of six (6) years of progressively responsible administrative experience; including schedule coordination, recordkeeping, and clerical tasks.
• Minimum of three (3) years of finance and grant management, including budgeting, reporting, and financial tracking.
• Minimum of three (3) years of contract and procurement management, ensuring accurate recordkeeping.
• Experience with Child Care and Development Fund (CCDF) grants or related funding programs.
• LEVEL II - Minimum of three (3) years of experience working with the Child Care and Development Fund (CCDF) grant, including grant reporting, monitoring, and compliance.
• Minimum of one (1) year of experience supporting Early Achievers requirements.
• Minimum of three (3) years of experience working with Native Communities.
• Experience managing or overseeing budgets, grants, contracts, procurement, or similar administrative functions.
• Valid Washington State Driver’s License.
• Must be able to pass a thorough pre-employment background and character investigation.
• Must agree to be subject to the Tribe's Controlled Substance and Alcohol Testing Policy to include pre-employment screening.
• Must be able to pass DCYF background.
• CPR/First Aid within 120 days of employment.
• Mandatory Reporter Training within 90 days of employment

Nice To Haves

• Working knowledge of Tribal sovereignty, Tribal governance, and childcare licensing requirements strongly preferred.
• Familiarity with graphic design and content creation software.
• Experience working with or for Native Communities is strongly preferred.

Responsibilities

• Oversees and coordinates a variety of complex administrative functions for the Child Care Center department.
• Develops and manages grant tracking systems and reporting processes for the Childcare Development Fund (CCDF) State, private, and other grants related to the Childcare Center.
• Supports training and coordination efforts for Center staff to meet licensing requirements, trauma-informed care practices, and Snoqualmie cultural practices.
• Stays informed on Child Care Development Fund policies and procedures updates and communicates relevant changes to Bright Horizons Center leadership.
• Maintains accurate, organized, and thorough records, tracking systems, and reports to support efficient department operations.
• Facilitate cross-departmental communication, information sharing, and coordination of learning opportunities and classroom presentations.
• Processes payment requests, purchase orders, RFPs, contracts, and other required internal documents for the Child Care Center Department.
• Supports the Child Development Center with planning and logistical coordination for tribal and community events.
• Gathers, analyzes, organizes, and assists in evaluating data related to departmental projects, programs, and reporting needs.
• Produce communication materials and documentation to support departmental projects, initiatives, and community engagement efforts.
• Coordinates and manages schedules for external educators and department educators.
• Oversees expense tracking, grant reporting schedules, and preparation of required reports and supporting materials.
• Researches, compiles, updates, and maintains information related to department projects and programs, prepares correspondence, reports, and other documents as needed.
• Provides support for procurement and contract processes by coordinating, preparing, and submitting documents related to internal approval processes.
• Collaborates with departments and staff within the Community Services tower to support efficient processes, communication, and documentation.
• Maintain records related to contracts, purchases, agreements, resolutions, access equipment, and other department materials.
• Prepares, organizes and tracks proposals, reports, and related project materials.
• Supports communication efforts and projects within the Community Services tower for Tribal Member and public audiences through written, photo, and video documentation.
• Provides general office and administrative support.
• Coordinates, plans, and supports meetings, public events, presentations, and community activities.
• Provides administrative and project support to the Deputy Executive Director of Community Services.
• Maintain oversight and decision-making responsibility for the department budget and work with the assigned General Ledger Accountant on annual budget development.
• Participate in weekly director meetings and prepare required weekly action reports and monthly narrative reports for executive leadership.
• Review and monitor department grant balances, identify funding or compliance concerns, and prepare quarterly drawdown justification for the financial grants team.
• Prepare motions, RFPs, PRCs, and related materials for department needs requiring Tribal Council review.
• Prepare the annual 700 report in coordination with the Childcare Program and ensure required information is complete and accurate.
• Identify and resolve administrative, grant, budget, procurement, and compliance issues within assigned areas and elevate significant concerns to leadership as appropriate.
• Conducts research, undertakes due diligence efforts, and prepares reports.
• Undertakes special projects and assignments.
• Provides documentation, records, reports and communication to the Deputy Executive Director.
• Each employee may be expected to perform duties from time to time which may not be related to their regular responsibilities.
• Other duties as assigned.

Benefits

• competitive medical, dental, vision, life, and disability insurance benefits for all regular full-time employees.
• 401k retirement plan with employer matching contributions up to 4%.
• Up to 18 paid holidays are offered every calendar year, which includes the workdays between Christmas Eve and New Year’s Day.
• Employees accrue 12+ days sick and vacation leave respectively. Increases based on years of service.
• Additional time off opportunities available including bereavement, military, parental and jury duty.
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
• Employee discounts at Snoqualmie Casino (tickets/events, gift shop and restaurants), Salish Lodge & Spa (rooms, spa & dining) and Crescent Market (gas discount card).
• Third party perks include movie tickets, theme parks, shows and attractions & more.
• Employee assistance plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level