Child Watch/Event Coordinator

YMCA of Greater Brandywine • Kennett Square, PA

4d • Onsite

About The Position

Develop and conduct specialized training sessions and contribute to overall programming growth within the specialty for YMCA members. The YMCA of Greater Brandywine (YGBW) was named a 2025 Top Workplace by The Philadelphia Inquirer for a second consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

Requirements

• Minimum of 7 years of advanced experience in specialty field and/or pursuing advanced education in a related field (i.e. Dance, Tennis, Martial Arts, etc.)
• Must be 21 years or older
• Ability to effectively use technology for programmatic needs
• Experience teaching a minimum of 4 years in the specialized area
• Demonstrates advanced knowledge of the specialized area
• Obtain and maintain all new hires certifications and trainings within 90 days of hire

Responsibilities

• Create and manage Child Watch staff schedules to ensure coverage during all operating hours.
• Coordinate coverage for staff call outs, including same day adjustments when needed.
• Communicate schedule changes clearly and promptly to staff and leadership.
• Support onboarding, training reinforcement, and daily supervision of Child Watch staff as assigned.
• Ensure staffing ratios, safety procedures, and YMCA policies are consistently followed.
• Manage the Child Watch birthday party calendar, including scheduling, confirmations, and space coordination.
• Serve as the primary point of contact for families regarding birthday party inquiries and bookings.
• Prepare and manage all required birthday party documentation, including contracts, waivers, and payment tracking.
• Coordinate staffing needs for birthday parties and ensure staff are prepared for party responsibilities.
• Attend birthday parties as needed to provide on site supervision and program support.
• Ensure birthday parties are conducted safely, professionally, and in alignment with YMCA values.
• Maintain accurate records related to staffing, schedules, birthday parties, and program documentation.
• Communicate effectively with families, staff, and internal departments.
• Assist with program reporting, supply tracking, and operational planning as requested.
• Identify opportunities for improved efficiency, organization, and member experience within Child Watch programming.
• Uphold all YMCA child safety, supervision, and behavior management policies.
• Respond calmly and professionally to parent concerns, incidents, and staff needs.
• Support a positive, inclusive, and welcoming environment for children, families, and staff.

Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire.
• Employee Assistance Program
• Continuing education reimbursement
• Tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees