Chief Procurement Officer

Internal•Bellingham, WA

1d•Onsite

About The Position

The Chief Procurement Officer provides strategic vision and operational leadership for the University’s Procurement and Contracts Office, Travel Services, Asset Inventory, and P-Card Program and reports to the Assistant Vice President for Finance and Business Services. The position designs and maintains the organizational structure and staffing necessary to accomplish the unit’s strategic goals and oversees approximately $100 million in annual institutional spending. The Chief Procurement Officer directs daily operations; oversees staff recruitment, training, supervision, and evaluation; analyzes workflows; establishes priorities, standards, and deadlines; and implements improvements that strengthen processes and customer service. The position also evaluates and resolves complex procurement and contracting matters, authorizes purchases, and approves contracts in accordance with the Washington State Procurement Code.

Requirements

Bachelor's degree or five years of progressively responsible senior level experience in business administration.
Ten years of experience in procurement, supply chain management, or a related field.
Demonstrated expert decision-making, analytical, communicative, and negotiation skills together with knowledge of business and industry practices in both the private and public sectors.
Demonstrated commitment and ability to cultivate work environments that are equitable and inclusive for individuals from diverse social identities and backgrounds.

Nice To Haves

Master’s degree.
Demonstrated eProcurement knowledge.
Certified Public Purchasing Officer (CPPO), Certified Professional Purchasing Manager (CPPM), or Certified Professional in Supply Management.
Experience with Banner or similar ERP software

Responsibilities

Cultivates a workplace environment that is equitable and inclusive for individuals from diverse social identities and backgrounds.
Motivates and inspires staff to perform excellent work.
Works with senior leadership and internal/external customers to lead implementation of strategic supply chain initiatives that provide value, increase efficiency, and manage operational costs.
Has Signing Authority up to $250,000 purchases and determines Independent Contractor Determinations
Works with internal/external stakeholders to develop, maintain, revise, and communicate supply chain strategy and tactics, overall policies, guiding principles, performance measures and targets, and procurement value and cost management objectives to align with strategic goals.
Develops and champions the strategic vision to achieve targeted outcomes for customer service, process efficiencies/effectiveness, and management of operational costs.
Promotes team building, trust, respect, and collaboration amongst staff.
Engages staff by communicating strategic goals and how it relates to their individual goals.
Establishes and maintains alliances with other universities, divisions, and outside organizations to identify dependencies and assess potential partnerships.
Supervises Procurement and Contracts Program Managers, P Card Program Manager and Software and Technology Contract Specialist Lead
Is responsible for overall management of P Card Program, managing spend and rebates to support the University's Mission
Represents the university and Business and Financial Affairs division through participation on committees and strategic initiatives.
Oversees development and execution of all non-employment contracts, renewals, and reviews research grants when requested.
Ensures legislative procurement requirements are met for contract awards including procurement, leasing, competitive contracting, and operational services agreements.
Directs and assists contract owners and stakeholders on resolution of client issues, vendor or contractor grievances, and claims.
Evaluates proposed projects to measure the benefit to campus users and creates an effective implementation strategy.
Conducts major solicitations and contract negotiations; executes or approves purchase contracts on behalf of the university. Responsible for contract review, modification, and writing as necessary.
Develops Strategic Vendor Strategy managing spend in key commodities.
In conjunction with property management firms, accomplishes financial and maintenance objectives for property management at the university.
Contracts with lessors and tenants on lease negotiations.
Provides a significant role in property purchases and sales.
Analyzes Washington state laws, rules, and policies, and uses independent judgment to determine whether expenditures, activities and processes comply with laws, regulations, or standards.
Provides policy, procedure, or regulation-related information to internal/external clients, supervisors, and staff to facilitate achievement of strategic goals.
Establishes and implements university and department policies, goals, objectives, and procedures.
Monitors operations to ensure staff comply with administrative policies and procedures, safety rules, union contracts, and government regulations.
Evaluates and resolves complex procurement matters and institutes necessary changes to streamline and improve the purchasing and contract development processes.
Develops strategic sourcing opportunities to increase effectiveness of eProcurement and other purchasing objectives.
Directs daily operations of business unit activities, analyzes workflow, establishes priorities, develops standards, maintains effective customer service, and sets deadlines.
Performs business process analysis to evaluate and analyze business operations to meet objectives.
Evaluates proposed projects to measure the benefit to campus and creates implementation plans.
Develops annual administrative operating budgets and forecasts for business units.
Manages business related risks while taking advantage of business opportunities.
Maintain a current understanding of the financial situation of assigned funds and adhere to the financial manager responsibilities as defined in university policy POL-U5320.03. Ensure that funds are spent, obligated, and/or committed in accordance with all university policies and procedures, standards, state and federal rules, and applicable grant and contract language, and within available budget. This may include developing spending plans and forecasts for managed funds, oversight of individuals with delegated spending authority, and additional training on financial principles. Oversee individuals who have been delegated as a Budget Authority to ensure that these individuals understand the policies and procedures and that their expenditures are within budget and compliant with university standards.
Embraces access, diversity, engagement, and inclusivity in decision-making processes.