Chief of Staff

Pivotal Solutions, Inc. • Salt Lake City, UT

9d

About The Position

This role is responsible for managing the day-to-day operations of the office, planning and organizing company meetings, coordinating office access, liaising with the finance team for expense reports and deposits, creating meeting notes, assisting with the CEO's calendar, contributing to special projects, and coordinating travel arrangements.

Requirements

• 2+ years work experience and a drive to succeed
• Responsible professional with excellent attention to detail and strong communication skills
• Outstanding organizational and time management skills
• Resourceful problem solver able to anticipate and proactively solve issues that may arise
• Skilled in MS Office suite

Responsibilities

• Manage office on a day-to-day basis
• Plan and organize company meetings, including scheduling, sending reminders, and catering when necessary
• Coordination of building/office access for office staff, guests, and reserving meeting rooms when applicable
• Liaising with corporate finance team to ensure submission of monthly expense reports and deposit checks sent to office
• Create and maintain comprehensive and accurate meeting notes (CEO and other senior leaders)
• Assist in managing the CEO’s calendar, including making appointments, prioritizing the most sensitive matters, and overall calendar optimization
• Contribute to special project initiatives assigned by CEO & other senior leaders
• Coordinate travel and accommodation arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed