Chief of Staff

City Of Gary•Gary, IN

About The Position

The Office Manager/Chief of Staff works as part of the Gary Common Council’s legislative team, performing complex administrative work and analytical duties as requested. The position manages the Council office staff and leads day-to-day legislative and administrative operations. It is an integral part of planning, executing, and ensuring the effectiveness of the Common Council’s legislative and policy agenda. The position requires attention to detail, organization, accuracy, confidentiality, discretion, dependability, and the ability to work in a fast-paced environment.

Requirements

Previous supervisory experience.
Resume must demonstrate the knowledge, skills, and abilities required to perform the job.

Nice To Haves

Bachelor’s degree preferred; experience may be substituted for the degree preference.
At least four years of experience in an administrative role of similar responsibility preferred.

Responsibilities

Recommend, develop, and implement policies and procedures for the efficient operation of the Office of the Gary Common Council, and create written process documentation.
Lead execution of professional service contracts and manage vendor and contractor relationships.
Oversee strategic planning for the Council office to improve operations and constituent service.
Coordinate external engagements and meetings between the Council President and stakeholders as a primary point of contact.
Provide departmental leadership to align staff with objectives and service goals.
Lead training and orientation for subordinate personnel on new or changed operating methods.
Ensure the accuracy of financial procedures in compliance with statutes, ordinances, and policies, including purchasing, annual budget planning, bookkeeping, staff timekeeping, and vendor accounts payable.
Ensure preparation for public hearings, including agenda confirmation, packet distribution, and communications with the executive branch and Office of the Clerk.
Manage execution of legislation signatures after Council passage, monitor amendments, coordinate with legal, and ensure timely submission to the Council for signature and to the Office of the Clerk.
Supervise personnel, assignments, and communications from Council members to regular staff; conduct annual performance evaluations of regular staff and interns.
Prepare and distribute media releases and statements upon request.
Maintain knowledge of significant department issues and activities and serve as liaison between the Council and city, state, and federal departments and officials.
Attend Council and/or committee hearings, take notes and minutes, and prepare action-item lists.
Investigate problems, complaints, concerns, and other issues at the request of the Council President and Vice-President.
Attend occasional community events as requested.
Perform other duties as assigned by the Council President.