Chief of Staff

Catholic Charities Fort Worth • Fort Worth, TX

4d • $80,000 • Onsite

About The Position

We’re looking for a Chief of Staff to the CEO/President and Vice President of Catholic Charities Fort Worth. You’ll have a front-row seat to executive decision-making, organizational strategy, and the day-to-day realities of leading a dynamic, evidence-backed nonprofit. You might be a fit if you are proactive and independent, analytical and focused on results, highly organized but not paralyzed by perfectionism, driven by deadlines and a sense of urgency, and the person others trust when the stakes are high.

Requirements

• High School Diploma.
• 5 to 7 or more years of relevant professional experience in executive support, operations, or administrative leadership.
• Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Excellent written and oral presentation skills in English.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal abilities.
• Demonstrated discretion and ability to handle sensitive and confidential information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability to provide consistent, on-site support. This position is located in Fort Worth, TX. It is required for candidates to be available to work 5 days in the office. Occasional remote work is supported when work duties require deep thinking or focused work.

Nice To Haves

• Bachelor’s degree in business or related field preferred.

Responsibilities

• Independently manage and triage the President’s and Vice President’s email inboxes, ensuring timely responses, exercising judgment to flag strategic priorities, and maintaining executive-level communication standards.
• Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the President and Vice President, exercising discretion regarding content and alignment with leader voice.
• Orchestrate and “run the day” for President and Vice President, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
• Manage complex, high-volume calendars for the President and Vice President, making autonomous decisions regarding scheduling, prioritization of requests and coordination with internal and external stakeholders.
• Anticipate needs of President and Vice President by monitoring workloads, deadlines, and key priorities, proactively identifying risks, conflicts or preparation needs to ensure the leaders are fully briefed and equipped for upcoming commitments.
• Serve as a strategic gatekeeper, protecting executive time while maintaining strong relationships across the organization and making determinations regarding access, timing, and follow-up.
• Own preparation for executive meetings, including driving timelines, supporting creation of agendas, curating materials, and guiding post-meeting follow-through to drive results.
• Serve as the operational owner for governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimal direction required from the President and Vice President.
• Prompt the President and Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.
• Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions and follow‑up tasks.
• Support the implementation of project management best practices for cross‑functional initiatives led by the President and Vice President, exercising judgment to organize workstreams, timelines, and alignment across teams.
• Own logistics, coordination, and document preparation for project management meetings.
• Support preparation and follow up for project management meetings, including preparing agendas, assembling materials, and capturing clear next steps that drive consistent follow‑through and momentum.

Benefits

• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account- CCFW contributes $110 per month.
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure: Vacation Time- 100 hours in your first year. Sick Time- 48 hours in your first year.
• 403(b) with employer match from day one- up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program
• CCFW Participates in the Public Service Loan Forgiveness program (PSLF)
• Mentorship Program
• Wellness Program
• Financial Coaching

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED