Chief of Staff

UMBC • Baltimore, MD

7d • $170,500 - $195,000 • Hybrid

About The Position

The Chief of Staff to the Vice President for Administration & Finance and CFO (VPAF/CFO) serves as a senior, trusted partner to the VPAF/CFO, advancing strategic, operational, and organizational priorities across the Administration & Finance division and the institution. The Chief of Staff extends the VPAF/CFO’s capacity by translating priorities into action, coordinating complex cross-divisional initiatives, and ensuring accountability and follow-through on key commitments. This role provides executive-level strategic coordination, project management, issue management, decision support, and high-level communications. The Chief of Staff synthesizes information from multiple sources, identifies emerging issues, risks, and dependencies, and ensures matters requiring the VPAF/CFO’s attention are elevated appropriately. The position prepares and coordinates briefings, analyses, correspondence, presentations, and other executive materials to support informed decision making and effective communication. The Chief of Staff may represent the VPAF/CFO in meetings, working groups, and other settings and serves as a key liaison with senior university leaders, Administration & Finance leadership, the President’s and Provost’s Offices, the University System of Maryland, and other internal and external partners. The position plays a central role in coordinating significant strategic, operational, and organizational change initiatives on behalf of the VPAF/CFO. The Chief of Staff operates with a high degree of independence and requires exceptional judgment, discretion, political and organizational awareness, and the ability to build effective relationships and influence outcomes across organizational boundaries. The successful candidate will be an adaptable and proactive problem-solver with exceptional organizational, project-management, writing, and communication skills and the ability to manage multiple high-priority matters in a fast-paced, high visibility environment.

Requirements

• Requires a Bachelor's degree.
• Five or more years of progressively responsible experience in executive-level administration, strategy, project/program management, finance/operations, or related work supporting senior leadership.
• Demonstrated ability to lead complex, cross-functional initiatives and drive work to completion without direct authority over all participants.
• Exceptional writing, editing, synthesis, and presentation skills for senior executive audiences.
• Strong analytical, organizational, and project-management skills with the ability to manage multiple high-priority matters simultaneously.
• Excellent judgment, discretion, diplomacy, and ability to handle confidential and sensitive information.
• Ability to interact credibly with senior executives, governing bodies, system-level partners, faculty, staff, and external stakeholders.
• Strong proficiency with Microsoft 365 and adaptability to new tools and systems.

Nice To Haves

• Master's Degree (e.g., MBA, MPA, or related field)
• Administrative or project-coordination experience within a higher education or public-sector setting.
• Experience supporting a senior executive (e.g., President, Provost, CFO, or Vice President) in a similarly fast-paced, high-visibility environment.
• Knowledge of finance, administration, capital planning, human resources, facilities, procurement, or other administrative functions.

Responsibilities

• Provides executive-level strategic coordination, project management, issue management, decision support, and high-level communications.
• Synthesizes information from multiple sources, identifies emerging issues, risks, and dependencies, and ensures matters requiring the VPAF/CFO’s attention are elevated appropriately.
• Prepares and coordinates briefings, analyses, correspondence, presentations, and other executive materials to support informed decision making and effective communication.
• May represent the VPAF/CFO in meetings, working groups, and other settings.
• Serves as a key liaison with senior university leaders, Administration & Finance leadership, the President’s and Provost’s Offices, the University System of Maryland, and other internal and external partners.
• Plays a central role in coordinating significant strategic, operational, and organizational change initiatives on behalf of the VPAF/CFO.
• Operates with a high degree of independence and requires exceptional judgment, discretion, political and organizational awareness, and the ability to build effective relationships and influence outcomes across organizational boundaries.
• Acts as an adaptable and proactive problem-solver with exceptional organizational, project-management, writing, and communication skills and the ability to manage multiple high-priority matters in a fast-paced, high visibility environment.

Benefits

• Competitive compensation
• Over 4 weeks of vacation for regular full time roles
• Tuition remission is also available
• Generous Leave which includes accruing: 22 Days of Annual Leave, 15 Days of Sick Leave, 15 Holidays, 3 Personal Days
• 8 credit hours per semester of Tuition remission
• Tuition remission at UMBC for eligible dependents after two years of FT employment
• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• Much more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive