Chief of Staff

Third Plateau • Berkeley / Bay Area, CA

11h • Hybrid

About The Position

The Chief of Staff serves as a trusted partner to our Co-Founder who leads our democracy programs, ensuring alignment across priorities, meetings, and projects, and connecting day-to-day execution to their broader goals. By scheduling meetings, managing priorities, tracking deliverables, supporting key initiatives, and maintaining their core systems and tools, this role enables them to operate at a high level.

Requirements

• 7-9 years of total experience with at least 3 years supporting senior executives, founders, or business leaders.
• Must reside in the East Bay, within approximately a 30-minute commute of Berkeley, CA
• Expertise in advanced calendar management and prioritization
• Strong project coordination and operations support experience
• Comfort managing technology tools and troubleshooting basic issues (e.g., Forecast, SharePoint, file/device organization), including partnering with IT as needed
• Excellent communication and stakeholder management skills
• Proven ability to track and drive follow-through across multiple priorities
• Ability to synthesize information from meetings and multiple sources into clear next steps and follow-up communications
• High level of discretion, judgment, and professionalism, including in an office setting
• Ability to thrive in ambiguity, adapt quickly to shifting priorities and schedules, and take initiative with minimal day-to-day direction

Nice To Haves

• Over time, responsibilities may expand to include email inbox support, helping the co-founder stay on top of priority communications and next steps

Responsibilities

• Own and optimize a highly dynamic calendar to align with priorities
• Proactively manage competing demands and ensure time is allocated effectively
• Prepare structured agendas, briefing materials, and decision-making context
• Anticipate upcoming needs and plan ahead to maximize efficiency
• Attend select meetings, capture key decisions, and track action items
• Help structure meetings for clarity, efficiency, and outcomes
• Summarize discussions into clear next steps and communications
• Drive accountability by ensuring follow-ups are completed across stakeholders
• Track progress on key initiatives and ensure timely execution of deliverables
• Coordinate across internal and external stakeholders to maintain alignment
• Support workflow organization, prioritization, and deadline management
• Maintain systems and tools to track projects and communication flows
• Connect day-to-day tasks and requests to the co-founder’s broader priorities, flagging when short-term decisions may affect longer-term goals
• Draft high-quality communications, presentations, and materials
• Serve as a liaison between the co-founder and internal/external partners
• Build strong working relationships to facilitate coordination and execution
• Handle sensitive matters with sound judgment, discretion and confidentiality
• Communicate and coordinate with attentiveness to diverse communication styles and needs across a wide range of stakeholders
• Support effective use of core tools, including Forecast and SharePoint
• Maintain file and document organization, including regularly clearing and organizing desktop and shared files
• Serve as a first point of contact for technology issues, working with IT to troubleshoot and resolve hardware and software problems
• Identify opportunities to improve systems, workflows, and efficiency
• Implement tools and processes to better manage priorities and information
• Support special projects, events, and cross-functional initiatives
• Help create structure and clarity in a fast-moving environment

Benefits

• Remote-First Approach
• Flexible & Generous Time Off
• 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
• Employer-paid short- and long-term disability and life insurance
• Employer contribution of up to $850 to your Health Savings Account
• Flexible Spending Accounts (FSA, DCFSA and Commuter)
• Initial home office stipend of $550, with $250 provided annually thereafter
• An annual professional development stipend of $1,000
• $110/monthly cell phone and home internet stipend
• 13 weeks paid parental and medical leave
• Annual discretionary bonus based on both company performance and individual performance
• Up to $500 annually to invest in your mental, emotional, and physical well-being
• Access to curated learning opportunities and team-based growth experiences to support the professional development of our team

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed