Chief of Staff - Freelance, Remote

Magic

3d•Remote

About The Position

This fast-growing consumer health and wellness brand offers clinically backed products and a premium customer experience through its e-commerce storefront and retail partners. The company operates in a high-velocity, founder-led environment where cross-functional coordination and speed of execution are critical. They are seeking an experienced operator to act as an extension of the founder and help the business scale with rigor and clarity. This Chief of Staff role exists to create leverage for the founder by bringing structure, prioritization, and operational follow-through to a fast-paced, high-growth environment. The objective is to streamline executive workflows (calendar, communications), own cross-functional project execution, and improve organizational cadence so critical initiatives ship on time. Success means proactively anticipating needs, removing friction across teams, and acting as a trusted proxy for the founder to keep the business moving.

Requirements

Previous Chief of Staff or senior Executive Assistant (founder/CEO-facing) experience in a fast-paced, high-growth company
Proven track record running cross-functional projects and owning executive operating cadence (calendar, comms, task boards)
Exceptional written communication; demonstrated experience drafting decks/memos and executive-ready materials
High judgment, confidentiality, and accountability under pressure; thrives in high-intensity, rapidly changing environments
Strong tooling fluency with modern productivity and project systems (e.g., Google Workspace/Microsoft 365, Asana/Notion/Monday, Slack/Zoom)
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

Nice To Haves

Proactive, two-steps-ahead operator
Bias to action
Excellent stakeholder management
Calm under pressure
Ruthless prioritization
Ownership mindset

Responsibilities

Own and optimize the founder’s calendar; protect deep-work blocks, resolve conflicts, and ensure meeting readiness
Build weekly operating cadence and prep briefs so the right decisions happen at the right time
Anticipate founder needs and be two steps ahead on next actions
Triage and prioritize email; draft responses and manage stakeholder expectations
Maintain clear, timely communications across internal/external partners
Produce executive-ready updates, summaries, and decision memos
Run task boards; set deadlines, drive follow-ups, and unblock teams
Track deliverables across departments; escalate risks early and propose solutions
Coordinate vendor/partner workflows, including scheduling and light contract/admin support
Draft/polish decks, memos, customer letters, SOPs, and executive talking points
Capture live meeting notes; translate into clear action items with owners and dates
Maintain a clean source of truth for decisions, plans, and status
Pull basic reports; distill key data points and insights for fast executive decisions
Create simple dashboards or summaries to monitor priorities and progress
Identify operational bottlenecks with data and recommend improvements