Chief of Staff to the President

Seattle University Electrical and Computer Engineering•Seattle, WA

34d•Hybrid

About The Position

The Chief of Staff will be an integral member of the Office of the President and will bring strong communication, project management, and organizational skills to the team. Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Requirements

Strong communication skills
Project management skills
Organizational skills
Ability to act as a trusted advisor, strategic resource, and representative for the President
Ability to serve as the President’s aide, trusted advisor, and confidant on matters of strategic and institutional importance.
Ability to advise the President on priorities and provide confidential and candid counsel, recommendations, and strategic guidance on matters requiring presidential attention.
Ability to surface competing viewpoints, identify institutional implications, and be attentive to potential structural inequities to be resolved.
Ability to act as the President’s delegate and representative in leadership meetings, strategic discussions, and other engagements, as assigned, to facilitate executive decision-making, ensure follow-through on presidential directives, and exercise sound judgment to move initiatives forward.
Ability to brief the President on key initiatives, projects, meetings, and emerging issues across the university.
Ability to prepare and/or contribute to reports, briefings, presentations, communications, and responses on institutional matters as appropriate.
Ability to review, research, and synthesize complex information and data to support the President in decision-making.
Ability to support the President in addressing faculty, student, parent, alumni, trustee, regent, and public affairs matters and governance, and directly manage issues of institutional importance on the President’s behalf when appropriate.
Ability to lead and coordinate special projects and strategic initiatives assigned by the President, frequently involving senior leaders across the university to advance institutional priorities.
Ability to facilitate collaboration, communication, and follow-through among members of the President’s leadership team and across the institution to advance shared goals and priorities.
Ability to monitor and drive progress on priority initiatives, working closely with campus leaders to ensure accountability, remove barriers, resolve challenges, elevate issues requiring executive action, and communicate progress to the campus community as appropriate in support of university goals.
Ability to anticipate, identify, and analyze emerging issues, risks, and opportunities that may affect the President’s priorities or the university’s strategic objectives, and recommend courses of action as appropriate.
Ability to lead and coordinate the operations and priorities of the Office of the President and the University leadership teams
Ability to establish and maintain an integrated view of the President's institutional priorities, commitments, decisions, and emerging issues.
Ability to assist in optimizing the President’s schedule by managing competing institutional and community priorities and requests, relieving the President of administrative detail.
Ability to oversee communications and correspondence originating from and directed to the President’s office, including reviewing, screening, routing, and drafting responses.
Ability to lead the coordination of executive leadership priorities by shaping agendas, facilitating strategic discussions, tracking key decisions and commitments, and ensuring follow-through across the President’s Office, including the President’s Roundtable and Senior Leadership Team, and associated offices.
Ability to provide leadership and oversight for the day-to-day operations of the Office of the President, including supervision, mentorship, and evaluation of staff and stewardship of the office budget.
Ability to maintain accurate confidential files, records, and institutional information.
Ability to maintain a broad understanding of the university’s programs, operations, policies, guidelines, and procedures to support effective leadership and decision-making
Ability to partner with University Advancement to support the President’s fundraising, cultivation of donors, and other stewardship activities.
Ability to participate in planning and strategy discussions related to donor prospects, fundraising initiatives, and advancement events.
Ability to support the President’s engagement with elected officials, civic leaders, business leaders, and other external stakeholders to strengthen strategic relationships and enhance the university’s visibility and impact.
Ability to coordinate scheduling priorities and follow-up activities related to donor meetings and engagement efforts.
Ability to assist in preparing briefing materials, correspondence, and meeting preparations for donor and external constituent engagements.
Ability to serve as staff support and liaison between the President and the Board of Trustees, including the Chair and Executive Committee, on behalf of the President’s Office.
Ability to partner with University Counsel and Board Secretary to support Board of Trustee meetings.
Ability to assist with planning agendas and overseeing the preparation and distribution of Board materials, meeting notices, and related communications, including preparation and dissemination of monthly reports.
Ability to oversee the logistics and administration of Board of Trustees meetings.
Ability to collaborate with the Secretary to coordinate trustee onboarding, orientation, and ongoing communication efforts to strengthen engagement with the President’s Office.

Nice To Haves

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Responsibilities

Act as a trusted advisor, strategic resource, and representative for the President
Serve as the President’s aide, trusted advisor, and confidant on matters of strategic and institutional importance.
Advise the President on priorities and provide confidential and candid counsel, recommendations, and strategic guidance on matters requiring presidential attention. Surface competing viewpoints, identify institutional implications, and be attentive to potential structural inequities to be resolved.
Act as the President’s delegate and representative in leadership meetings, strategic discussions, and other engagements, as assigned, to facilitate executive decision-making, ensure follow-through on presidential directives, and exercise sound judgment to move initiatives forward.
Brief the President on key initiatives, projects, meetings, and emerging issues across the university.
Prepare and/or contribute to reports, briefings, presentations, communications, and responses on institutional matters as appropriate. Review, research, and synthesize complex information and data to support the President in decision-making.
Support the President in addressing faculty, student, parent, alumni, trustee, regent, and public affairs matters and governance, and directly manage issues of institutional importance on the President’s behalf when appropriate.
Advance presidential priorities through strategic projects and initiatives
Lead and coordinate special projects and strategic initiatives assigned by the President, frequently involving senior leaders across the university to advance institutional priorities.
Facilitate collaboration, communication, and follow-through among members of the President’s leadership team and across the institution to advance shared goals and priorities.
Monitor and drive progress on priority initiatives, working closely with campus leaders to ensure accountability, remove barriers, resolve challenges, elevate issues requiring executive action, and communicate progress to the campus community as appropriate in support of university goals.
Anticipate, identify, and analyze emerging issues, risks, and opportunities that may affect the President’s priorities or the university’s strategic objectives, and recommend courses of action as appropriate.
Lead and coordinate the operations and priorities of the Office of the President and the University leadership teams
Establish and maintain an integrated view of the President's institutional priorities, commitments, decisions, and emerging issues.
Assist in optimizing the President’s schedule by managing competing institutional and community priorities and requests, relieving the President of administrative detail.
Oversee communications and correspondence originating from and directed to the President’s office, including reviewing, screening, routing, and drafting responses.
Lead the coordination of executive leadership priorities by shaping agendas, facilitating strategic discussions, tracking key decisions and commitments, and ensuring follow-through across the President’s Office, including the President’s Roundtable and Senior Leadership Team, and associated offices.
Provide leadership and oversight for the day-to-day operations of the Office of the President, including supervision, mentorship, and evaluation of staff and stewardship of the office budget.
Maintain accurate confidential files, records, and institutional information.
Maintain a broad understanding of the university’s programs, operations, policies, guidelines, and procedures to support effective leadership and decision-making
Support the President’s fundraising and external engagement efforts
Partner with University Advancement to support the President’s fundraising, cultivation of donors, and other stewardship activities.
Participate in planning and strategy discussions related to donor prospects, fundraising initiatives, and advancement events.
Support the President’s engagement with elected officials, civic leaders, business leaders, and other external stakeholders to strengthen strategic relationships and enhance the university’s visibility and impact.
Coordinate scheduling priorities and follow-up activities related to donor meetings and engagement efforts.
Assist in preparing briefing materials, correspondence, and meeting preparations for donor and external constituent engagements.
Serve as the primary liaison resource between the President and the Board of Trustees
Serve as staff support and liaison between the President and the Board of Trustees, including the Chair and Executive Committee, on behalf of the President’s Office.
Partner with University Counsel and Board Secretary to support Board of Trustee meetings.
Assist with planning agendas and overseeing the preparation and distribution of Board materials, meeting notices, and related communications, including preparation and dissemination of monthly reports.
Oversee the logistics and administration of Board of Trustees meetings.
Collaborate with the Secretary to coordinate trustee onboarding, orientation, and ongoing communication efforts to strengthen engagement with the President’s Office.

Benefits

Three different medical plans
Dental insurance
Vision insurance
Life insurance
Short-term disability coverage
Long-term disability coverage
Up to a 10% employer contribution for retirement benefits (5% nonelective employer contribution and dollar-for-dollar match up to 5% of voluntary contributions)
100% paid tuition benefits for the employee and dependents
Subsidized transportation benefit
Wellness program with free access to an onsite fitness facility
Wide variety of campus events
Generous holiday schedule, including a paid Holiday break closure in December
Vacation leave
Paid sick leave
Paid community service leave