Chief of Staff to the Borough Commissioner

City of New York•New York, NY

2d•$105,000 - $110,000•Onsite

About The Position

This position is only open to current full-time annually paid Parks employees. Specifically, it is open to 1) current permanent Parks employees serving in the Administrative Manager civil service title or on leave from the title, 2) permanent Parks employees in or on leave from a comparable title (e.g., Administrative Community Relations Specialist or Administrative Staff Analyst), or 3) Parks employees who are reachable on the Administrative Manager civil service list, promotional Exam No. 1552, or reachable on a comparable civil service list or qualify for a comparable title. The role involves performing responsible work on behalf of the borough administration under the direction of the Borough Commissioner, with significant latitude for independent initiative and judgment. The Chief of Staff will represent the Commissioner at various meetings, plan and oversee special events, supervise administrative staff, coordinate daily office operations, and manage the borough's capital projects. This includes liaising with relevant divisions, conducting needs assessments, long-range planning, and organizing community input meetings. The position also involves communicating new needs to community boards and elected officials, assisting in private fundraising and grant coordination, serving as a liaison to various agencies and divisions, collaborating with community groups, developing and enhancing "friends of" groups, overseeing permits and public art installations, managing correspondence, responding to constituent inquiries, overseeing complex projects, and preparing briefings, data, reports, and project tracking for the borough. The work location is Litchfield Villa, Brooklyn.

Requirements

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Current permanent Parks employees serving in the Administrative Manager civil service title or on leave from the title.
Permanent Parks employees in or on leave from a comparable title (e.g. Administrative Community Relations Specialist or Administrative Staff Analyst).
Parks employees who are reachable on the Administrative Manager civil service list, promotional Exam No. 1552 or reachable on a comparable civil service list or qualify for a comparable title.

Responsibilities

Under the direction of the Borough Commissioner, with wide latitude for independent initiative and judgment, perform responsible work on behalf of the borough administration.
Represent the Commissioner at Agency and external meetings.
Plan, schedule, obtain approvals for, and oversee special events such as groundbreaking ceremonies, ribbon cuttings, photo ops, community and elected official forums and other events.
Supervise the Commissioner’s administrative staff and coordinate the day-to-day operations of the office.
Coordinate and manage the borough's capital projects, including liaising with the Capital and Planning divisions, conducting needs assessments and long-range planning and organizing and leading community input meetings.
Communicate new needs requests to community boards and elected officials.
Communicate with stakeholders throughout the capital process.
Assist in private fundraising and other funding initiatives including coordinating grants.
Serve as a liaison to the Commissioner’s office, other Parks divisions, and city, state and federal agencies.
Collaborate with elected officials, community boards, civic associations, non-profit organizations, and other constituent groups on park-related matters.
Promote the Agency and the borough’s park programs and projects.
Develop new "friends of" groups and enhance existing groups while working collaboratively with Partnerships for Parks staff.
Oversee special event and ballfield permits, coordinate public art installations, and plan and execute borough-wide events.
Manage the borough's correspondence and respond to constituent inquiries.
Oversee the completion of complex projects.
Prepare briefings, compile data, produce reports and track projects for the borough.