Chief Financial Officer

Jacksonville Housing Authority•Jacksonville, FL

5d•Onsite

About The Position

The Chief Financial Officer serves as head of the Finance and Accounting Department at the Jacksonville Housing Authority (JHA), reporting to the President/Chief Executive Officer. The role oversees the Authority’s accounting and financial operations, including general ledger maintenance, financial reporting, cash management, budgeting, HUD reporting and funding requests, tax and withholding compliance, and internal controls. The CFO supervises accounting staff and presents financial information and recommendations to the President, the Board of Commissioners, and other JHA leaders. The position manages monthly and year-end accounting processes, prepares and reviews financial statements and reports, and oversees audit coordination. It ensures financial and budget operations comply with Agency policies, GAAP, FASB and GASB standards, HUD guidelines, and applicable laws and regulations. The CFO also represents the Agency with governmental, community, business, professional, and regulatory organizations; monitors changes affecting operations; and recommends updates to policies and procedures. The position is primarily conducted in an office environment with frequent interaction with internal and external clients. Work may also take place at JHA properties or other sites for interim periods, including exposure to outdoor environmental elements during site visits or events. The role requires frequent stationary work, daily use of computers and office equipment, movement around the office, attendance at on-site and off-site meetings, and occasional transport of up to 10 pounds. A valid driver’s license and insurability by JHA are required. Employment is subject to background checks and may include pre-employment drug screening.

Requirements

Bachelor’s degree in accounting.
Ten years of progressively responsible experience in financial accounting or financial management.
At least three years of supervisory experience.
Current CPA license.
Demonstrated ability to manage staff.
Expertise with local, state, and federal housing regulations.
Strong knowledge of and experience with the financial requirements of Section 8, FHA Multifamily, Public Housing, and Low-Income Housing Tax Credit programs.
Solid understanding of accounting requirements and principles.
Working knowledge of Microsoft Office and Yardi Voyager property management software.
Strong written and verbal communication skills.
Knowledge of HUD and other federal, state, and local regulations related to public housing authority financial operations.
Knowledge of management, supervision, accounting, accounting-related software, and report preparation techniques.
Ability to plan, organize, and assign routine work and special projects; compile data and prepare reports; communicate effectively; and maintain effective working relationships with employees, residents, auditors, consultants, and bank personnel.
Ability to analyze financial reports and data, formulate recommendations, manage work projects, anticipate problems, develop corrective action, and evaluate subordinate performance.
Skill in analyzing and summarizing financial data, using personal computers and the ADP system, applying accounting principles and practices, and developing accounting policies and procedures.
Valid driver’s license and ability to be insured by the Jacksonville Housing Authority.
Successful completion of a background check, including employment history, criminal record, and driving record; pre-employment drug screening may also be required.

Nice To Haves

Public housing experience is strongly preferred; experience in another type of public agency is acceptable.
Experience in a public housing authority or affordable housing organization is preferred.
Established relationships with HUD and affordable housing providers.

Responsibilities

Manage day-to-day accounting operations, month-end functions, closing procedures, and coordination of financial statement completion.
Coordinate budget and accounting activity for affordable housing apartments and disburse mortgage payments.
Review general ledger balances, financial statements, journal entries, and accounting records for accuracy and completeness.
Process Family Self-Sufficiency payouts, forfeitures, and transfers; track Section 8 lease-up and calculate administrative fees earned.
Oversee daily cash management for pooled cash, Section 8, and payroll bank accounts, and coordinate receivables collection with FCBBIC.
Prepare and distribute monthly, quarterly, and annual financial statements and present reports to the Board of Commissioners and its Cost and Administration Committee.
Serve as liaison with the Multifamily Revenue Bonds trustee; review grant reports, request funds through LOCCS, and coordinate grant and budget revisions with HUD.
Review tenant accounts receivable and recommend write-offs, resolutions, and reserve adjustments; review utility consumption reports and fraud recoveries.
Review project-based budgets and adjust them as needed; prepare financial data for REAC and reclassify it as necessary to support the maximum PHAS score; enter quarterly data into HUD’s VMS.
Oversee year-end accounting functions, prepare HUD Operating Fund subsidy calculations, and prepare year-end Section 8 and Operating Fund settlements to maximize add-ons and subsidy.
Prepare Section 8 budgets and revisions, assist with the annual operating budget, and request reimbursement for excess utility consumption over the PFS estimate.
Oversee the year-end audit, including preparing the RFP, negotiating scope and fees, and coordinating audit activities.
Collect IRS tax levies; prepare IRS Form 945, W-2s, 1099s, and related tax forms; file personal property tax returns and monthly sales tax returns; and handle unclaimed funds reporting to the State of Florida.
Coordinate the annual physical inventory of fixed assets and lead general ledger, payroll, fixed assets, accounts payable, and bank reconciliation functions.
Review system patch notes and determine their operational impact; maintain and update the accounting procedures manual and research IRS regulations for compliance.
Ensure financial and budget operations, procedures, and internal controls comply with Agency policies, GAAP, FASB and GASB standards, HUD guidelines, and applicable regulations.
Manage analytical reviews of Agency-wide monthly and annual variance, tax credit property, housing program, HUD, investment, budget, and cash reports for accuracy, validity, reliability, alignment with program objectives, and compliance.
Represent the Agency in meetings with governmental agencies, community groups, and business, professional, educational, regulatory, and legislative organizations.
Conduct organizational and operational studies and investigations and recommend program, policy, and procedural modifications.
Prepare, review, and present monthly reports and recommendations to the Board of Commissioners or affiliate entity boards; participate in professional group meetings and stay informed about developments in finance programs and operations.
Monitor legal, regulatory, and technology changes affecting Agency or departmental operations and implement required policy and procedural changes.
Supervise accounting staff; review time and leave reports; assign and review work; train or direct training; prepare and discuss performance appraisals; counsel staff; and recommend disciplinary or other personnel actions.
Ensure wage and withholding information is reported in accordance with regulations and report Section 8 lease-up and fee information to the President.
Distribute monthly grant reports to the Resident Services and Housing Management managers.