CHIEF FINANCIAL OFFICER II

State of careers Rhode Island

16h•Onsite

About The Position

This position oversees the financial administration for a medium-sized and moderately complex department's fiscal and budgetary processes. The Chief Financial Officer II is responsible for all departmental fiscal functions, including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources. This role is a key member of the agency’s executive leadership team, contributing to the establishment and updating of the agency’s strategic planning documents and key performance metrics. The position directly plans, coordinates, supervises, and reviews the work of a professional staff engaged in fiscal/financial tasks.

Requirements

Thorough knowledge of the principles, practices and procedures of governmental accounting, budget execution and control, and fiscal management.
Thorough knowledge of applicable federal and state legislation.
Thorough knowledge of management and business administration principles and techniques.
Thorough knowledge of the principles, practices and techniques involved in operating a financial tracking and reporting system.
Advanced knowledge of financial and budget related software.
Ability to plan, develop, coordinate, and supervise the work of a staff engaged in performing departmental fiscal and administrative tasks.
Ability to prepare and interpret financial reports, studies and analyses.
Advanced verbal and written communication skills.
Ability to incorporate practices of business administration and fiscal management in developing complex programs for funding and budgeting.
Ability to plan and direct the execution of fiscal management and methods studies and the composition of reports thereon.
Ability to evaluate existing programs and to develop plans for their expansion, modification, or elimination.
Ability to utilize automated financial management, budget preparation, contract administration and grant management systems.
Ability to establish and maintain an effective working relationship with subordinates, superiors, vendors, members of the legislature, other governmental agencies and departments.
Possession of a bachelor’s degree in Public Administration, Accounting, Finance, Business Administration or related field.
A minimum of seven (7) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.
Possession of a master’s degree in Public Administration, Accounting, Finance, Business Administration or related field and a minimum of five (5) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.
Undergo a national fingerprint background screening.
Have employment eligibility validated through E-Verify.

Nice To Haves

Experience with the State’s ERP software and other software tools.
Experience with Rhode Island's statutory budget submission requirements.
Experience with Caseload Estimate conferences.
Experience presenting to legislative oversight hearings.

Responsibilities

Oversee the financial administration for a medium-sized and moderately complex department’s fiscal and budgetary processes.
Be responsible for all departmental fiscal functions including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources.
Participate as a key member of the agency’s executive leadership team in establishing and updating the agency’s strategic planning documents and key performance metrics.
Provide leadership and direction for a departmental financial management team.
Oversee agency staff who perform procurement, accounting and budget tasks using the State’s ERP software and other software tools.
Lead the process to develop agency annual operating and capital budgets.
Develop effective tools for comparing actual financial operating results with the budget and to research and determine the reasons for any variances.
Develop and implement effective corrective action plans to address variances between budgeted and actual expenditures.
Present the agency’s budget, operating results, corrective action plans and other financial matters to staff at the Office of Management and Budget (OMB), Office of Accounts & Control and legislative finance.
Prepare all required reports and make presentations to explain budget variances and the associated corrective action plans that will be taken.
Develop and monitor processes to ensure compliance with various Federal program provisions and Federal OMB Uniform Grants Guidance.
Manage revenue and cash flow and ensure that funding from all non-general revenue sources, including Federal and restricted sources, is maximized to the extent allowable.
Provide guidance to agency staff on compliance with generally-accepted accounting principles as well as to ensure appropriate internal controls are implemented to protect agency assets and minimize risk.
Oversee the maintenance, review and reconciliation of financial information to subsidiary records in order to ensure compliance with generally-accepted accounting principles and sound internal control principles.
Make relevant recommendations to the Department Director and senior management team to improve financial processes and internal controls.
Collaborate with the Department of Administration in financially managing the completion of contracts, grants, purchasing and lease arrangements, and related special projects.
Interpret federal and state laws and accounting principles to ensure departmental accounting processes and procedures comply.
Be responsible for conducting analyses of the costs of various departmental operations in order to provide recommendations for reducing costs and for ensuring that costs are allocated properly to the department’s various accounts and funding sources.
Be responsible and accountable for the proper receipt and disbursement of departmental funds including state, federal and other monies, and to ensure that these funds are used for the purposes for which they were intended.
Be responsible for the evaluation of existing programs and to develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.
Interface with federal and any other funding sources to ensure that all eligible funding resources are made available to the department, and to be responsible for developing and implementing corrective action plans, when necessary, in response to federal and state audit findings and recommendations.
Make recommendations to the Department Director on financial planning and on developing systems for effective administrative and fiscal management, including fiscal and staffing requirements.
Attend meetings and conferences as required.
Develop, implement, oversee and be responsible for the Department's financial planning, forecasting, and reporting systems.
Develop and monitor all federal cost allocation plans to ensure appropriate claiming of federal funds.
Provide leadership, training and technical assistance to the Departments financial officers and program staff.