Chief Buyer - Procurement

Aiken County•Aiken County Government Center, SC

8d•Onsite

About The Position

Under occasional supervision, assists the Purchasing Director in coordinating the procurement of goods and services for Aiken County and in ensuring compliance with established procurement policies, procedures and standards. Performs related administrative and clerical work as required. Reports to the Purchasing Director.

Requirements

Requires high school diploma or GED equivalent supplemented by two or three years of responsible experience in government procurement and/or inventory management, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Responsibilities

Assists the Purchasing Director in coordinating the procurement of goods and services for Aiken County and in ensuring compliance with established procurement policies, procedures and standards.
Provides instruction and assistance to County personnel in procurement policies and procedures.
Approves / disapproves purchase requisitions based on County ordinances and available funds.
Helps departments justify purchases and assist them with finding the contracts or agreements.
Reviews price quotes; assists all department personnel in locating goods and pricing.
Enters purchase requisitions into the purchasing system; prepares purchase orders for approval.
Works with Procurement Director reviewing requests for bid / proposals.
Assists in processing received bids and proposals; assists in tabulations bids and prepares related spreadsheets.
Assist in the procurement of office supplies if needed.
Receives and responds to inquiries from vendors concerning bids, proposals and quotes.
Assists Accounts Payable activities; investigates and resolves billing discrepancies; keys invoices and accounts payable updates into general ledger.
Assists in coordinating division activities and functions with those of other County divisions and departments as appropriate.
Maintains and updates vendor files; including contracts and agreements assigned by Procurement Director.
Performs general administrative/clerical duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, etc.
Receives and reviews various records and reports including bid specifications, quotes, requisitions, spreadsheets, etc.
Prepares and/or processes purchase orders, requests for bids / proposals, requisitions, bid tabulations, and various other records, reports, memos, correspondence.
Refers to policy and procedure manuals, computer manuals, ordinances, vendor catalogs, etc.
Operates a variety of equipment such as a computer, printer, copier, calculator, telephone, scanner.
Interacts and communicates with various groups and individuals such as the immediate supervisor, other County employees, co-workers, vendors / sales representatives, and the general public.
Serves as the training liaison for the Purchasing activities of the Procurement Department and helps plan training workshops with Accounts Payable and Finance.