CHB Documentation Coordinator

Maersk•Baltimore, MD

10h•Onsite

About The Position

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre-key files with mandatory audits prior to transmission.

Requirements

High School Diploma or equivalent required
Organizational skills
Computer literacy
Data entry accuracy
Must be authorized to work for any employer in the U.S.

Nice To Haves

Associate or Bachelor’s Degree in related field preferred

Responsibilities

Receiving and Uploading documentation: The CHB Documentation Coordinator is responsible for receiving and uploading of all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices)
Ensuring compliance with regulations: The CHB Documentation Coordinator is responsible for ensuring that all documentation is in compliance with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities of the merchandise, values and manufacturers
Coordinating with internal and external stakeholders: The CHB Documentation Coordinator works closely with their assigned CHB teams, as well as external stakeholders, such as clients and forwarders, to gather information and ensure that all documentation is accurate and complete
Maintaining document management systems: The CHB Documentation Coordinator is responsible for maintaining document management systems, including organizing and categorizing documents, ensuring version control, and making sure that documents are stored securely
Providing support and guidance to clients: The CHB Documentation Coordinator may provide support and guidance to clients to obtain the appropriate documentation required for entry
Timely gathering of all relevant documentation to ensure an efficient entry clearance process
Accurate opening of entry files
Tracking, monitoring and updating the status of inbound shipments
Prints and coordinates entry documentation
Tracks and traces inbound shipments
Opens entry files
Uploads entry packets and documentation into operating system
Pre-key entries as per outlined KPIs with mandatory audit
Performs clerical office tasks as assigned