CHB Documentation Coordinator

A.P. Moller - Maersk • Baltimore, MD

2d • $45,000 - $50,000 • Onsite

About The Position

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre-key files with mandatory audits prior to transmission. This role is responsible for receiving and uploading of all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices). The coordinator ensures that all documentation is in compliance with 19 CFR 142.6 Invoice Requirements, including adequate description of the merchandise, quantities, values, and manufacturers. They work closely with assigned CHB teams, clients, and forwarders to gather information and ensure accuracy and completeness. The role involves maintaining document management systems, organizing, categorizing, ensuring version control, and secure storage. Additionally, the CHB Documentation Coordinator may provide support and guidance to clients to obtain the appropriate documentation required for entry, ensuring an efficient entry clearance process.

Requirements

• High School Diploma or equivalent required
• Organizational skills
• Computer literacy
• Data entry accuracy
• Must be authorized to work for any employer in the U.S.

Nice To Haves

• Associate or Bachelor’s Degree in related field preferred

Responsibilities

• Receiving and uploading of all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices)
• Ensuring that all documentation is in compliance with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities of the merchandise, values and manufacturers
• Works closely with their assigned CHB teams, as well as external stakeholders, such as clients and forwarders, to gather information and ensure that all documentation is accurate and complete
• Maintaining document management systems, including organizing and categorizing documents, ensuring version control, and making sure that documents are stored securely
• Providing support and guidance to clients to obtain the appropriate documentation required for entry
• Timely gathering of all relevant documentation to ensure an efficient entry clearance process
• Accurate opening of entry files
• Tracking, monitoring and updating the status of inbound shipments
• Prints and coordinates entry documentation
• Tracks and traces inbound shipments
• Opens entry files
• Uploads entry packets and documentation into operating system
• Pre-key entries as per outlined KPIs with mandatory audit
• Performs clerical office tasks as assigned

Benefits

• Health Insurance
• Paid Time Off
• 401k Match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED