CGS Regional Office Manager

Stafford County Public Schools•Stafford, VA

23h•Onsite

About The Position

The CGS Regional Office Manager performs complex office management duties, including accounting, administrative, and technical support for the regional program. This role assists The Commonwealth Governor's School Executive Superintendent and Regional Director, and serves as a community liaison, facilitating effective communication between sites, divisions, families, and regional staff.

Requirements

High school diploma or its equivalent
At least One (1) year of experience supporting school-based accounting functions or activity funds is preferred.
Knowledge of bookkeeping terminology, methods, and internal control practices
Knowledge of applicable state and local procurement laws, rules, and procedures
Proficiency with financial systems, spreadsheets, and standard office software
Strong organizational, analytical, and time-management skills
Effective written and verbal communication skills
Demonstrated attention to detail and commitment to accuracy
Ability to work independently and collaboratively in a team environment
Ability to establish and effective working relationships with school staff, vendors, and the public
Ability to meet deadlines while managing multiple priorities.
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Nice To Haves

Coursework or training in bookkeeping, accounting, or a related field is preferred.

Responsibilities

Serve as the Financial Manager for The Commonwealth Governor’s School. Oversee complex financial operations and ensure effective stewardship of state and special project funds
Develop and manage the annual state-funded budget
Supervise payroll, reimbursements, purchasing, contracts, and financial reporting
Maintain accurate accounting records and compliance documentation
Prepare financial reports for the Governing Board, fiscal agent, and Virginia Department of Education
Manage SIS financial transactions
Coordinate vendor procurement and purchasing
Process and obtain approval for invoices and expenditures
Support annual audit preparation while ensuring all fiscal operations align with state guidelines and organizational needs
Serve as the Office Manager for The Commonwealth Governor’s School, overseeing regional office operations.
Serve as clerk to the Governing Board
Provide administrative support to regional staff
Manage regional and program data, including annual graduate data and related records
Prepare confidential correspondence, reports, and official documents
Maintain records, directories, inventories, and reporting systems
Support program activities through travel to sites and participation in after-hours events as needed
Coordinate dual enrollment registration and financial processes
Develop and distribute informational and promotional materials
Manage communication through the Student Information System (SIS)
Provide stakeholders with information regarding CGS policies, procedures, and programs
Support staff, faculty, PTO, advisory committees, and alumni relations