CFO/Controller

Dayton Entrepreneur's Center•Dayton, OH

4d•$175,000 - $200,000•Onsite

About The Position

The Entrepreneurs’ Center (EC) is a 501 c 3 non-profit organization dedicated to accelerating the growth of entrepreneurial businesses in the Dayton Region. The Arcade Innovation Hub, a joint venture between the EC and the University of Dayton, is a coworking space within Dayton’s historic Arcade. The CFO and Controller will be responsible for the accounting, invoicing, timekeeping, treasury, financial planning and analysis, financial reporting, and tax functions for both organizations. This role involves contributing to strategic direction, establishing and administering accounting systems with internal controls, ensuring financial records comply with accepted accounting principles and 2 CFR 200, and analyzing financial results. The position ensures financial integrity and provides strategic insights to drive organizational growth and operational excellence.

Requirements

Bachelors or Master’s degree in Accounting, Finance or related field
Fifteen plus years of related experience and/or training
Strong understanding of GAAP is required
Understanding 2 CFR 200 is a major plus
Sound accounting background
Excellent analytical and problem-solving skills
Strong logic capabilities
Must be able to work independently
Excellent verbal and written communication skills
Prior management experience required
Excellent computer knowledge in Microsoft software products, including strong skills in Excel, is required
Hands on experience with QuickBooks Desktop and QuickBooks Online is essential
Well organized and the ability to plan on both a department and Organization cross functional level
Able to handle multiple projects while still maintaining accuracy and thoroughness
Excellent interpersonal communication, leadership, and problem-solving skills
Ability to develop policies and procedures and the ability to implement and follow through on any required changes

Nice To Haves

Non-profit experience is a plus
CPA certification is a plus

Responsibilities

Develop, establish, and maintain corporate policies and procedures related to accounting, tax, treasury, and financial planning.
Ensure financial integrity of both companies’ financial records and reports and be a subject matter expert on the use of the companies’ financial systems including any third-party software packages used to generate financials (QuickBooks Desktop and QuickBooks Online) and to analyze results.
Ensure that all accounting and financial reporting is completed on a comprehensive and timely basis and is prepared in compliance with generally accepted accounting principles and 2 CFR 200 (Code of Federal Regulations).
Manage the month and year end closing processes, including revenue recognition, expenses, accruals, cost/expense allocations for the purpose of preparing the Organization’s monthly and year-end financial statements. Develop methods to improve the timeliness and effectiveness of such reporting.
Analyze actual business results in comparison to planned levels and report findings/variance explanations to the management team and Board of Directors in a timely and complete manner.
Maintain the accuracy of the cost accounting system to ensure all direct costs/expenses are properly segmented and that indirect costs/expenses are properly allocated in accordance with 2 CFR 200.
Oversee the organization’s timekeeping system (QuickBooks Time) for employees to record billable and non-billable activities during the month and ensure this data is used to properly allocate payroll and benefits costs to commercial contracts and cost recovery grants.
Work closely with investment fund Managing Partners to manage fund reporting, capital calls, distributions, portfolio valuations, audits and tax matters, and regulatory requirements.
Create, review, and send monthly invoices for commercial contracts and cost recovery grants.
Oversee and manage Payroll and 1099 contractor processes for both companies.
Review or Prepare reports as required for regulatory agencies, investment entities, and government groups, especially as it relates to Federal and State grants.
Prepare budgets for new grants and business proposals on a regular basis.
Maintain strong supportive banking and financing relationships to ensure cash availability to finance companies’ operations.
Perform analysis of current business operations and provide information to help the management team optimize the billable utilization of employees across commercial contracts and cost recovery grants.
Maintain accurate and timely accounting records for all the organization's assets, including inventory. Ensure that all balance sheet accounts are properly reconciled on a regular basis.
Manage the creation of the companies’ annual and calendarized plans including the establishment of billing rates for each employee for commercial and cost recovery contracts and grants.
Maintain awareness of changes to legal tax and accounting regulations and execute strategies to best position the companies to have the best outcome from such changes.
Oversee external audits of the companies’ accounts, to include working directly with outside auditors to ensure that they receive all necessary information and that the audits are completed in an efficient manner, with minimal financial statement adjustments. Ensure the companies’ tax returns (990’s) are prepared and filed appropriately.
Conduct special projects as requested/required that fall within areas of responsibility.
Supervise a full-time staff bookkeeper/accountant and manage the use of a part-time contractor used for specific activities.
Carry out supervisory responsibilities in accordance with the companies’ policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.