Centralized Permit Coordinator

Groundworks•Fairfield, CA

1d•$25 - $28•Onsite

About The Position

The Centralized Permit Coordinator coordinates and executes permitting activities for residential and commercial projects throughout the project lifecycle. The role ensures permits, inspections, revisions, approvals, and closeout documentation are processed accurately and on time while maintaining compliance with municipal and regulatory requirements. The coordinator serves as a liaison among municipalities, engineers, customers, branches, and internal teams to support projects from permit acquisition through final permit closure. The position works onsite at Groundworks’ Fairfield, California branch. The posting lists an hourly pay range of $25.00–$28.00 and separately states an anticipated California hiring range of $14.00–$17.50; final compensation is based on qualifications, relevant experience, demonstrated capabilities, and work location. The position requires regular and reliable attendance. Physical duties include prolonged sitting and computer work, as well as standing, walking, and moving as needed.

Requirements

Strong organizational and time-management skills with exceptional attention to detail.
Excellent communication, customer service, and problem-solving abilities.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and internal tracking systems.

Nice To Haves

Experience with permitting, municipal processes, inspections, construction administration, or related functions.
Knowledge of municipal requirements, permitting regulations, and compliance standards.

Responsibilities

Prepare, submit, track, and maintain permit applications and supporting documentation.
Coordinate permit approvals, revisions, inspections, and permit closeout activities.
Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
Schedule and coordinate inspections as required throughout the permitting process.
Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
Ensure compliance with jurisdictional, permitting, and regulatory requirements.
Identify aging or at-risk permits and proactively drive resolution.
Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
Support closure of building and trade permits, including coordination with third-party inspectors, engineers, and municipalities as needed.
Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
Report to work regularly and reliably each day.
Perform other duties as assigned.