Central Supply Chain/ Purchasing - Full-Time
About The Position
The Central Supply Specialist is responsible for managing clinical inventory through database reviews and physical counts to meet daily distribution needs, maintaining hospital supply par levels, and disinfecting, cleaning, storing, and transporting medical equipment, whether owned or rented. The role partners with clinical staff to support patient care and serves inpatient care, the Acute Care Center, the outpatient clinic, rehabilitation services, respiratory services, and other ancillary medical departments. The position works independently and as part of the Supply Chain group under direct and indirect supervision. Assignments come from the Central Supply Lead Specialist and Purchasing Manager, and are reviewed for accuracy, completeness, and adherence to instructions and standards. The specialist also supports supply documentation, equipment readiness, patient-specific charges, and department operations.
Requirements
- High school diploma.
- Remain flexible to meet departmental service needs and demands.
- Follow hospital standards, policies, and procedures.
Nice To Haves
- Previous experience as a Nursing Assistant.
Responsibilities
- Monitor inventory levels through database reviews and periodic cycle counts to meet the hospital’s daily distribution needs.
- Maintain records and data-entry documentation for quantities of products ordered and received.
- Check supplies for expiration when restocking assigned areas and main inventory, and provide the Lead Supply Chain Specialist with a monthly list of items due to expire within the next 75 days.
- Identify items to be charged, added to, or deleted from physical inventory and the inventory database.
- Respond reasonably and promptly to hospital supply requisitions received by email, phone, voicemail, Vocera, in-person requests, and Meditech.
- Fill supply requisitions and phone requests, including restocking crash carts to appropriate levels.
- Investigate inventory discrepancies and report significant volume variances to the Lead Supply Chain Specialist.
- Prepare for and participate in periodic physical inventory counts.
- Inspect and disinfect patient equipment returned to Central Supply, verify it is in proper working condition, and report observed issues to Plant Operations (Biomed).
- Follow the Nursing Care process for patient tracheostomy tubes, complete required pre-cleaning and quality inspections, transport them to the University of Chicago for sterilization, and maintain a log of transfers and sterilization frequency.
- Process patient charges for patient-specific supply issuances and maintain documentation for supplies issued to inpatient, outpatient, and Acute Care Center patients; retain files for at least 36 months with the required patient, date, stock number, and issuer information.
- Participate in Supply Chain staff meetings, provide input on departmental objectives, maintain a clean and organized work environment, and read emails promptly.
- Attend interdepartmental meetings and educational offerings as assigned.
- Wear appropriate clothing and task-specific protective equipment, carry the hospital-provided phone or pager, and respond when summoned.
- Maintain current knowledge of products, processes, and suppliers; remain flexible to meet department service needs; follow hospital standards, policies, and procedures; and demonstrate service-oriented behavior consistent with the hospital’s core values.
- Perform other duties as assigned or needed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
