Central Staffing Assistant

Mohawk Valley Health System • City of Utica, NY

5d • $20 - $26 • Onsite

About The Position

The Central Staffing Assistant plays a crucial role in ensuring the efficient staffing of various units within the hospital. Using computer-based staffing software, develops schedules for nurses, aides or other patient care providers. Receives and coordinates requests for time off. Monitors clock-in/clock-out activities, notifies management of absences, and prepares and transmits information for payroll. Contacts employees to arrange to coverage. Adjusts daily staffing levels as needed.

Requirements

• Associate’s degree with a minimum of three years of administrative or health care related experience, or an equivalent combination of education and experience.
• Detail-oriented, organized, and capable of working effectively in a fast-paced healthcare environment.
• Proficiency in computer applications, including spreadsheet software (e.g., Microsoft Excel) and scheduling software.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work 12 hour shifts with rotating weekends.

Nice To Haves

• Prior experience in staffing and scheduling in a health care setting.
• Knowledge of healthcare regulations and labor laws is a plus.

Responsibilities

• Make complex decisions to facilitate the assignment of qualified healthcare employees to meet the staffing needs of various units within the hospital. Collaborates with unit managers and supervisors.
• Keep accurate records of staffing assignments, scheduling, and changes. Ensure that records are up-to-date and easily accessible for reference.
• Take responsibility for processing payroll for designated units, ensuring that payroll is accurate, timely, and complies with all relevant regulations and policies.
• Stay up-to-date with hospital policies, labor laws, and regulations related to staffing and payroll. Ensure that all staffing and payroll practices adhere to these guidelines.
• Serve as a point of contact for staffing-related inquiries, issues, and concerns. Communicate effectively with unit managers, supervisors, and personnel to address staffing needs and resolve any scheduling conflicts.
• Generate reports related to staffing, scheduling, and payroll as needed. Provide regular updates to the Lead Hospital Supervisor on staffing metrics and issues.
• Monitor the accuracy and integrity of staffing and payroll data, proactively identifying and rectifying discrepancies or errors.
• Assist in the training and onboarding of new employees on staffing and payroll processes and procedures.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree