Central Staffing Specialist / Central Staffing Office

Manchester Memorial Hospital•Manchester, CT

1d•Onsite

About The Position

The Central Staffing Specialist role is within the Central Staffing Office at Hartford HealthCare. This position supports the Staffing Coordinator in managing department staff schedules, making necessary adjustments based on budgetary constraints, census fluctuations, call-ins, and planned leaves. The role also involves reviewing employee requests and reconciling department timecards for payroll processing. Hartford HealthCare is Connecticut's most comprehensive healthcare network, serving a large region with multiple facilities and a significant number of employees.

Requirements

Strong communication skills, written and verbal, are required to effectively communicate with department leaders and clinical staff.
A solid customer service acumen and interpersonal skill is essential to successfully fulfill the service element required of this position.
Basic knowledge of staffing plans in clinical areas.
Exhibits critical thinking skills specific to urgent and operational situations in high stress and face paced environment.
Ability to manage multiple priorities and to manage projects from initiation to completion within prescribed schedules and utilization of resources.
Ability to maintain confidentiality.
Highly organized and detail orientated.
High School Diploma required.
Minimum of 3-5 years in Hospital Staffing or other related office experience.
Proficient computer skills including Microsoft Word, Excel and PowerPoint.

Nice To Haves

Associate or Bachelor Degree preferred.
Experience in a time keeping or scheduling software strongly preferred.

Responsibilities

Assist Staffing Coordinator in scheduling department staff by generating and updating schedules.
Make adjustments to schedules as needed according to budgetary constraints, census fluctuations, call-ins, and pre-planned leaves of absence.
Review employee requests and reconcile department timecards for payroll processing.
Partners with Staffing Coordinator to align staffing operations with organizational staffing expectations and goals.
Ability to cover for Central Staffing Specialist and complete daily Staffing Office tasks when necessary.
Utilizes computer software to prepare, change and update the clinical schedules.
Ensures nursing units are staffed utilizing the applicable templates.
Reconciles schedules to be final in staffing and scheduling system by due date.
In collaboration with manager, approves/denies scheduling and time off requests.
Reconciles timecards by managing missed punches, unexcused absences, unscheduled shifts, etc. with support from the Central Staffing Specialist.