Facilities - Central Services Rep-Facilities/Tenant Services - Full Time - Onsite (So.CA)
About The Position
The Central Services Rep-Facilities/Tenant Services manages tenant services as a single point of contact, including receiving payments, addressing tenant issues, and following them through to resolution. The role handles incoming and outgoing USPS and courier mail, including preparing shipments, sorting and distributing mail, and maintaining courier records. It also maintains inventory controls and stocking levels for supplies used throughout the credit union, processes received shipments and fixed assets, and provides vendor contact information for equipment repairs. The position maintains the credit union’s FedEx account and supplies, reconciles FedEx invoices, replaces shred barrels upon request, and assists the facilities engineer with maintenance repairs, access control, security, and record retention. It also manages servicing and maintenance logs for company vehicles, supports imaging as a backup, and participates in continuous improvement activities. The role is onsite in Southern California.
Requirements
- 6 to 12 months of prior experience in shipping and receiving.
- Basic math skills.
- Knowledge of using a PC.
- Must be legally authorized to work in the United States at the time of hire and must not require employer sponsorship now or in the future.
Responsibilities
- Manage tenant services as a single point of contact, receiving payments and resolving tenant issues through follow-up.
- Prepare and submit Central Services (South) orders to the purchasing representative.
- Sort and distribute incoming mail and prepare outgoing mail and shipments, including UPS, FedEx, and DHL.
- Receive shipments and verify item accuracy against purchase orders and packing slips.
- Prepare courier transit bags, reconcile courier logs, distribute supplies to departments and branches, and obtain authorized signatures confirming receipt.
- Provide backup support for imaging.
- Process newly received fixed assets according to established procedures and attach identification barcode labels.
- Maintain accurate supply inventory and reorder levels to ensure products are available.
- Conduct annual inventories of stock on hand and verify database record accuracy.
- Replace shred barrels as requested.
- Assist the facilities engineer with maintenance repairs, access control, security, and record retention.
- Manage company vehicle servicing and maintenance logs.
- Maintain the credit union’s FedEx account and supplies and reconcile FedEx invoices.
- Provide vendor contact information to departments requesting equipment repairs.
- Support and participate in continuous improvement activities.
- Represent the Credit Union in a positive and professional manner.
- Perform other related duties as assigned.
Benefits
- Medical
- Dental
- Vision
- Life Insurance
- Flexible Spending Account
- 401(k) Matching
- Paid Time Off
- Training Provided
- Tuition Reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
