Central Operations Administrative Coordinator
Willow Creek Community Church•South Barrington, IL
•Onsite
About The Position
The Central Operations Administrative Coordinator supports facilities, events, resources, and operational systems across Willow’s campuses. The role provides logistical and administrative support to teams, volunteers, and ministries, helping ensure they have what they need to serve effectively. The position is based at Central Campus in South Barrington, Illinois, and is full-time, scheduled for 40 or more hours per week, Monday through Friday, with Sundays as needed. The salary starts at $47,000.
Requirements
- High school diploma or GED required.
- 2–3 years of administrative or operations coordination experience.
- Strong organizational, communication, and problem-solving skills, with excellent attention to detail.
- Ability to manage multiple priorities and deadlines while maintaining accuracy.
- A service- and hospitality-minded approach and willingness to learn new systems and processes.
Nice To Haves
- Bachelor’s degree in Business Administration, Operations Management, or a related field, or equivalent education and experience.
- Experience with project management software such as HIVE or Asana and volunteer management platforms such as Rock is highly preferred.
Responsibilities
- Coordinate facility reservations, resource requests, vehicles, cleanings, storage, and supply deliveries across campuses.
- Resolve scheduling conflicts and operational issues, communicating changes clearly and promptly.
- Support events, trainings, and team activities by coordinating calendars and logistics.
- Track budgets, invoices, supplies, inventory, and other administrative needs.
- Maintain digital forms, templates, signage, maps, and reservation systems, keeping information accurate and up to date.
- Coordinate team projects and help maintain effective, scalable operational processes using tools such as HIVE.
- Support volunteer onboarding and compliance, including training resources, badges, keys, and communications.
Benefits
- Medical, dental, and vision insurance
- Life insurance
- Retirement savings with company match
- Maternity and paternity leave
- Generous paid time off
- Mental health counseling reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
