Central Estimator and Project Closure Manager

BISON Restoration Services • Oklahoma City, OK

5d

About The Position

BISON Restoration Services is bringing estimating and claim closure in-house. The Central Estimator and Project Closure Manager writes Xactimate estimates based on scopes prepared by the field team and manages each file through submission, adjuster negotiation, supplements, approval, final invoicing, and collection. This role helps convert completed work into collected revenue.

The position is based in the OKC office, with a remote arrangement open for discussion. The schedule is Monday through Friday during business hours. As the company grows, the role will build and lead a small estimating and closure team.

Requirements

• At least 5 years of Xactimate estimating experience in insurance restoration, covering mitigation and reconstruction.
• Working knowledge of IICRC standards (S500/S520/S700), restoration methods, materials, and building codes.
• A record of getting claims approved and paid, not only writing estimates.
• Calm, firm negotiation skills grounded in scope, pricing, and documentation.
• Strong attention to detail and organization to manage a large file load.
• Strong written communication skills.
• Comfort using job-management software such as Xcelerate, Encircle, or similar.

Nice To Haves

• Desk or field adjusting experience.
• Xactimate certification.
• IICRC certifications.

Responsibilities

• Write accurate Xactimate estimates for mitigation, contents, and reconstruction using field scopes, photos, moisture logs, Matterport/360 scans, and Encircle documentation.
• Review scopes with project managers, field leads, and subcontractors to ensure each estimate line is supported.
• Submit estimates to carriers and third-party administrators on time and in accordance with program guidelines.
• Negotiate scope and pricing with adjusters, prepare supplements, and respond to comparative estimates with supporting documentation.
• Track open files and follow up on schedule, escalating stalled claims before they become inactive.
• Ensure invoices, change orders, and progress billing align with the approved scope.
• Coordinate with homeowners, carriers, and the office team to collect balances on time.
• Build and lead a small estimating and closure team as the company grows.

Benefits

• Health insurance, with the company paying 50%.
• Dental insurance, with the company paying 100%.
• Vision insurance, with the company paying 100%.
• 120 hours of paid time off per year, combining vacation and sick time.
• Quarterly performance bonus for closing and collecting files quickly and at full value.
• Tuition assistance.
• Opportunity for advancement.
• Company laptop and necessary resources.
• Support from an owner on difficult files.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed