Central Contract Administrator Manager

State of Colorado • Denver, CO

3d • Hybrid

About The Position

This position is a permanent, full-time position that serves as a Contract Administrator within the Procurement and Contracts Section of the Colorado Department of Public Health and Environment (CDPHE). The Procurement and Contracts Section provides central procurement and contract formation services to the divisions within CDPHE, acting as subject matter experts on all procurement and contracting development for the department. The role involves performing a full range of contractual and analysis services, including drafting, compiling, and routing contract packages, revising statements of work, reviewing vendor agreements and purchase orders, creating purchase orders, reviewing waiver requests, and providing consultation to program staff to ensure adherence to federal and state requirements. This position also assists in developing standards and tools, collaborates with division staff for efficient processing of agreements, and makes recommendations for fund utilization. Additionally, this role is typically responsible for training other staff on contract and purchasing policies and procedures.

Requirements

• Eight (8) years of relevant experience in contracting or contract management including compliance, fiscal provisions, statements of work, and solicitations.
• A combination of related education in business, finance, public health, or a closely related field and/or relevant experience in contracting or contract management including compliance, fiscal provisions, statements of work, and solicitations equal to eight (8) years.

Nice To Haves

• Knowledge and experience with State of Colorado Fiscal and Procurement Rules
• Experience working in Colorado’s financial system (CORE)
• Experience planning and developing a contract and all the major components of a contract
• Experience prioritizing work, planning and organizing work assignments, and managing and organizing multiple projects at the same time
• Knowledge of the components of a Scope of Work including project description, performance requirements/deliverables, budget, invoicing, and monitoring.
• Experience training team members, colleagues, or constituents

Responsibilities

• Drafting, compiling and routing full contract packages
• Compliance drafting and revising statements of work (SOW) that accurately reflect program work plans
• Reviewing vendor agreements
• Reviewing redlines to PO and contract terms and conditions
• Creating purchase orders
• Reviewing waiver requests
• Providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements
• Assisting with the development of standards, guidance and tools to support customers
• Collaborating with assigned Division’s compliance, fiscal, and program staff to efficiently and effectively process contracts, purchase orders, and other agreements in a timely manner
• Making recommendations to the program managers to ensure complete and appropriate utilization of funds in contracts
• Training other staff on contract and purchasing policies and procedures
• Contract Administration Management
• Statement of Work Development Management
• Supervision

Benefits

• Free parking and access to RTD bus lines.
• Flexible working arrangements
• Retirement (PERA options), Medical and dental health plans
• Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year and generous personal time off
• Tuition assistance
• Wellness programs
• Professional development opportunities on a wide variety of subjects
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness (PSLF) Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed