Community Coordinator- Central Admin. Analyst - Office of OFA for the Division of Fiscal Affairs/Central Administration

City of New York•New York City, NY

About The Position

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City. As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike. The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency. At HPD, rental subsidy programs are managed by the Division of Tenant & Owner Resources (DTOR) and Fiscal Affairs and are funded through local, state, and federal resources. HPD is also expanding its rental assistance offerings through new programs, including NYC 15/15, HOME TBRA, and HAVP. The Division of Fiscal Affairs is responsible for managing the agency’s accounts payable and accounts receivable operations, including Section 8 voucher payments and vendor registration for Development loans. The Central Administration Unit within Fiscal Affairs oversees the registration of vendors associated with Development loan programs. Congress appropriated $5 billion in ARP funds to be administered through HOME-American Rescue Plan (HOME-ARP) to perform activities that must primarily benefit qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations. These activities include: development and support of affordable housing, tenant-based rental assistance (TBRA), provision of supportive services; and acquisition and development of non-congregate shelter units. ARP defines qualifying individuals or families as those that are homeless, or at risk of homelessness, fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; part of other populations where providing supportive services or assistance would prevent a family’s homelessness or would serve those with the greatest risk of housing instability; or veterans and families that include a veteran family member that meet the criteria previously stated. The Central Administration Analyst will serve as a key W-9 Liaison for the Department of Housing Access & Stability (HAS) and Central Administration. In this role, the analyst will be responsible for registering all Section 8 and HOME-ARP funded Development landlords in the City’s Financial Management System (FMS), ensuring accurate vendor onboarding and compliance with administrative requirements.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

Highly organized with ability to handle multiple priorities and deliver assignments on time.
Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment.
Must have accounts payable and receivable experience.
Must be able to multitask.
Experience in use of HPD Info (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

Responsibilities

Confirm documents submitted for vendor registration meet the threshold dictated by Comptroller issued Directive 29.
Verify that the vendor is not already registered in FMS and ensure vendor profile has been created in ELITE EMPHASYS.
Conduct Taxpayer Identification Number (TIN) verification by accessing the Internal Revenue Services website.
Create Initial Vendor Document or Modified Vendor Document in FMS, attach the requisite vendor verification documents. Submit for level 3 internal approval and then to the Vendor Validation Unit at the comptroller for Level 5 approval.
Apply validation ELITE profile and maintain the various landlord validation spreadsheets.
Complete all entries of activities in the Owner Services Database.
Perform the extraction of Micro Purchase Encumbrance Documents from HPD Info.
Perform the extraction of the following types of vouchers from Microsoft Access database, Miscellaneous Payment Request (PRM1), Commodity Payment Request (PRC2) and Non-Commodity Payment Request (PRN2).
Through access to the Remote Desktop Connection, uploads all encumbrances, vouchers, and cash receipt entries to the FISA inbound File Log.
On the morning after the export activity, confirms that all files and documents are uploaded to FMS and are in the correct status.
Review the list of rejected vouchers generated from each month's section 8 HAP and HOME-ARP payments.
Determines the cause of each rejection and decide on the appropriate solution for voucher payment correction and the prevention of recurrence of said rejection.
Present findings and entity updates to Accounts Payable via email with as much detail as practical.
Functions as secondary back up - Agency level 3 approver for NYC Housing Authority’s (NYCHA) FMS accounting impact documents.