Community Coordinator- Central Admin. Analyst - Office of OFA for the Division of Fiscal Affairs/Central Administration

City of New York•New York, NY

4d•$62,868 - $72,298

About The Position

The Department of Housing Preservation and Development (HPD) is the nation's largest municipal housing agency, responsible for overseeing housing standards, building and preserving affordable housing, protecting tenants, and holding landlords accountable across New York City. The Office of Finance and Administration (OFA) leads the agency's resource planning and management, advising on efficiency and funding allocation. Within OFA, the Division of Fiscal Affairs manages accounts payable and receivable, including Section 8 voucher payments and vendor registration for development loans. The Central Administration Unit specifically oversees vendor registration for development loan programs. This role is crucial for managing the agency's accounts payable and accounts receivable operations, particularly concerning Section 8 voucher payments and vendor registration for development loans. The Central Administration Analyst will serve as a key W-9 Liaison for the Department of Housing Access & Stability (HAS) and Central Administration. In this role, the analyst will be responsible for registering all Section 8 and HOME-ARP funded Development landlords in the City’s Financial Management System (FMS), ensuring accurate vendor onboarding and compliance with administrative requirements. This is a temporary, grant-funded position set to expire on September 30, 2030.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

Highly organized with ability to handle multiple priorities and deliver assignments on time.
Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment.
Must have accounts payable and receivable experience.
Must be able to multitask.
Experience in use of HPD Info (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

Responsibilities

Confirm documents submitted for vendor registration meet the threshold dictated by Comptroller issued Directive 29.
Verify that the vendor is not already registered in FMS and ensure vendor profile has been created in ELITE EMPHASYS.
Conduct Taxpayer Identification Number (TIN) verification by accessing the Internal Revenue Services website.
Create Initial Vendor Document or Modified Vendor Document in FMS, attach the requisite vendor verification documents. Submit for level 3 internal approval and then to the Vendor Validation Unit at the comptroller for Level 5 approval.
Apply validation ELITE profile and maintain the various landlord validation spreadsheets.
Complete all entries of activities in the Owner Services Database.
Perform the extraction of Micro Purchase Encumbrance Documents from HPD Info.
Perform the extraction of Miscellaneous Payment Request (PRM1), Commodity Payment Request (PRC2) and Non-Commodity Payment Request (PRN2) vouchers from Microsoft Access database.
Upload all encumbrances, vouchers, and cash receipt entries to the FISA inbound File Log via Remote Desktop Connection.
Confirm that all files and documents are uploaded to FMS and are in the correct status on the morning after the export activity.
Review the list of rejected vouchers generated from each month's section 8 HAP and HOME-ARP payments.
Determine the cause of each rejection and decide on the appropriate solution for voucher payment correction and the prevention of recurrence of said rejection.
Present findings and entity updates to Accounts Payable via email with as much detail as practical.
Function as secondary back up - Agency level 3 approver for NYC Housing Authority’s (NYCHA) FMS accounting impact documents.