Center Coordinator, Programs & Operations (Part-Time)

Loyola Marymount University•Westchester, FL

35d•$24 - $29

About The Position

The Center Coordinator, Programs & Operations provides operational, administrative, and programmatic support for the Fred Kiesner Center for Entrepreneurship. Reporting to the Associate Director, this role supports membership administration, financial processes, event logistics, digital content organization, and internal systems that ensure the smooth execution of programs and a high-quality experience for students, alumni, family businesses, and external partners. Position Specific Responsibilities/Accountabilities Program Logistics Assist with logistics for Symposia, speaker programs, and peer gatherings Support venue coordination, catering orders, A/V needs, parking, and day-of execution Prepare run-of-show documents, timelines, and staffing plans in collaboration with Center staff Track attendance, compile feedback, and assist with post-event documentation and summaries Coordinate speaker follow-up communications, travel details, and thank-you materials Digital Support Upload, organize, and maintain video recordings and program materials from past events Help capture and document student achievements, speaker highlights, and program milestones Prepare event-related social media copy in coordination with Center staff Assist with drafting and posting program-related updates, newsletters, and informational materials Support website updates and content accuracy related to events, programs, and resources Track basic engagement metrics and flag opportunities to improve clarity and accessibility Program & Membership Operations Coordinate membership renewals, invoicing, sponsor acknowledgments, and member records Maintain CRM data, participation tracking, and engagement documentation Support peer circles, advisory council activities, and member-facing initiatives Prepare operational reports related to membership activity, renewals, and program engagement Assist with internal systems, templates, and documentation that support program consistency Financial & Administrative Support Process expense reports, purchasing requests, reimbursements, and invoice documentation Track budgets, receipts, and supporting materials for internal reporting and audits Coordinate travel arrangements for guest speakers, staff, and students Manage supply purchasing and maintain organized storage and inventory systems Support event-related payments, vendor coordination, and reconciliation Collaboration & Team Support Coordinate with student workers, Center staff and CBA colleagues on shared operational tasks Contribute to process improvements that strengthen Center-wide systems and workflows Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requirements

Typically a Bachelor’s Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Two years of experience in event management, marketing, communications, or higher education.
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines simultaneously
Clear written and verbal communication skills
Proficiency with Google Workspace and Microsoft Office

Nice To Haves

Familiarity with CRM systems, basic website/CMS platforms, or content libraries preferred
Interest in photography, video and social media
Interest in entrepreneurship, family enterprise, or academic program administration
Commitment to LMU’s mission and values

Responsibilities

Assist with logistics for Symposia, speaker programs, and peer gatherings
Support venue coordination, catering orders, A/V needs, parking, and day-of execution
Prepare run-of-show documents, timelines, and staffing plans in collaboration with Center staff
Track attendance, compile feedback, and assist with post-event documentation and summaries
Coordinate speaker follow-up communications, travel details, and thank-you materials
Upload, organize, and maintain video recordings and program materials from past events
Help capture and document student achievements, speaker highlights, and program milestones
Prepare event-related social media copy in coordination with Center staff
Assist with drafting and posting program-related updates, newsletters, and informational materials
Support website updates and content accuracy related to events, programs, and resources
Track basic engagement metrics and flag opportunities to improve clarity and accessibility
Coordinate membership renewals, invoicing, sponsor acknowledgments, and member records
Maintain CRM data, participation tracking, and engagement documentation
Support peer circles, advisory council activities, and member-facing initiatives
Prepare operational reports related to membership activity, renewals, and program engagement
Assist with internal systems, templates, and documentation that support program consistency
Process expense reports, purchasing requests, reimbursements, and invoice documentation
Track budgets, receipts, and supporting materials for internal reporting and audits
Coordinate travel arrangements for guest speakers, staff, and students
Manage supply purchasing and maintain organized storage and inventory systems
Support event-related payments, vendor coordination, and reconciliation
Coordinate with student workers, Center staff and CBA colleagues on shared operational tasks
Contribute to process improvements that strengthen Center-wide systems and workflows
Exhibit behavior that supports the mission, vision, and values of the university.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.