Administrative Assistant - Part time - Lawnwood Memorial Park

Fidelity Memorial Group Corp•Covington, GA

4d•Onsite

About The Position

The Part-Time Cemetery Administrative Assistant supports the day-to-day administrative functions of the cemetery office within our Lawnwood Memorial Park location.

Requirements

Must be able to review, finalize, and process cemetery contracts.
Must be able to assist in training family service counselors in digital contract entry.
Must ensure strict adherence to all operational and administrative steps within the interment verification process.
Must be able to process and post local payments (including checks and recurring credit card payments).
Must maintain the record of deposit.
Must collaborate closely with the home office support team.
Must be able to schedule interment services.
Must serve as a primary liaison with the maintenance team.
Must provide the superintendent with all necessary documentation to complete burials.
Must be able to create official deeds, interment orders, authorizations, and vault tags.
Must be able to assist in preparing or overseeing all cemetery-related forms.
Must maintain vital permanent records, including the interment log, lot books, lot cards, owner cards, plat books, and cemetery maps.
Must be able to order office supplies.
Must complete regular inventory counts.
Must manage the administrative purchasing of vaults, granite, and bronze memorials.
Must track memorial fulfillment from start to finish.
Must be able to order, receive, create, and log completed installation work orders.
Must be able to enter maintenance and operational work orders into Nexus.
Must be able to compile and maintain localized volume reports and commission reports.
Must receive and process local invoices for payment as directed by management.
Must administer local Human Resources (HR) processes.
Must be able to process new hire paperwork.
Must verify pre-need sales licenses.
Must maintain employee files.
Must manage confidential records (I-9s, etc.) in cooperation with the home office.
Must be able to notarize official documents as needed.

Nice To Haves

Comprehensive cross-training across all administrative roles to ensure seamless operational continuity, mutual office support, and full coverage capability.

Responsibilities

Support the day-to-day operations of the cemetery office to maintain an organized, structured, and efficient work area.
Actively engage in comprehensive cross-training across all administrative roles to ensure seamless operational continuity, mutual office support, and full coverage capability.
Review, finalize, and process cemetery contracts, scanning them into specialized software to maintain flawless digital records.
Assist in training family service counselors in digital contract entry.
Ensure strict adherence to all operational and administrative steps within the interment verification process.
Process and post local payments (including checks and recurring credit card payments), maintain the record of deposit, and collaborate closely with the home office support team.
Schedule interment services and serve as a primary liaison with the maintenance team, providing the superintendent with all necessary documentation to complete burials.
Create official deeds, interment orders, authorizations, and vault tags, while assisting in preparing or overseeing all cemetery-related forms.
Maintain vital permanent records, including the interment log, lot books, lot cards, owner cards, plat books, and cemetery maps.
Order office supplies, complete regular inventory counts, and manage the administrative purchasing of vaults, granite, and bronze memorials.
Track memorial fulfillment from start to finish, including ordering, receiving, creating, and logging completed installation work orders.
Enter maintenance and operational work orders into Nexus.
Compile and maintain localized volume reports and commission reports.
Receive and process local invoices for payment as directed by management.
Administer local Human Resources (HR) processes, such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files, and managing confidential records (I-9s, etc.) in cooperation with the home office.
Notarize official documents as needed, with the company covering any associated fees to maintain notary status.